Admissions and Outreach Communications Coordinator

Apply now Job no: 534440
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Marketing/Communications, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title: Admissions & Outreach Communications Coordinator

Classification Title: Public Affairs/Communications Specialist II

Posting Details 

Priority Application Date (Posting will remain open until filled): Tuesday, June 25, 2024 @ 11:55pm PDT

Note to Applicants: This position has been reposted and is under active recruitment as of Tuesday, June 11th. Prior applicants need not re-apply.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under general supervision, the Admissions & Outreach Communications Coordinator (Coordinator) serves as the lead contact for Hobsons (Admissions Communication Data Management System) and inputs all data and communication requests. The Coordinator is responsible for the application development, implementation, testing, reporting, and support for all communication modules within Hobsons. This position is also responsible for collaborating with other departments to create communication plans for prospective students, applied/admitted students, and Admission and Outreach events. They will be responsible for sending out messages to students, incoming students, and the community regarding admission events and deadlines.

FLSA: Exempt (not eligible for overtime)

Anticipated Hiring Range: Anticipated hiring range is $3,949 per month

CSU Classification Salary Range: $3,949 per month - $7,143 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 2

Recruitment Type: Regular/Probationary

Time Base: Full-Time

Work Hours: Monday - Friday 8am - 5pm. Work hours may vary depending on department need.

Department Information 

Admission and Outreach sponsors and coordinates numerous recruitment activities and offers prospective and current students individual and group admission counseling and accurate, efficient document processing. For more information visit:

Minimum Qualifications 

Entry to the first level within this classification requires knowledge of the fundamentals of public affairs and/or media relations, and/or some exposure to marketing and marketing research. This background normally is obtained through a college degree, which includes relevant coursework in the field, and up to two years of related professional or technical experience. In addition, strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles are essential to initial entry to this classification.

Required Qualifications 

  1. Excellent oral and written communication skills.
  2. Knowledge of methods, procedures, practices, and activities of the data management area.
  3. Advanced level knowledge to work independently on technology and software applications such as word processing, spreadsheets, database management, and communication tools.
  4. Ability to interpret and apply department policies and procedures.
  5. Ability to rapidly acquire a general knowledge of the overall operation, functions, and programs of the campus.
  6. Advanced level knowledge of English grammar, business writing, punctuation, and spelling.
  7. Ability to use initiative and resourcefulness in planning work assignments.
  8. Strong ability to reason logically, ability to collect, compile, analyze, and evaluate data and make verbal or written presentations based on these data.
  9. Ability to interact and communicate effectively with a variety of internal partners from university management, faculty, and staff.
  10. Ability to compose and appropriately format statistical data reports.
  11. Ability to perform accurately in a detail-oriented environment. Must plan and execute multiple work priorities, organize, and plan work and projects.
  12. Ability to modify communication plans quickly and accurately in response to changing directives and enrollment environment.
  13. Exceptional interpersonal skills, to deal tactfully and effectively with faculty and staff working under stress and pressure of short deadlines and multiple projects.

Condition of Employment

  • Ability to pass a background check

Preferred Qualifications 

  1. Computing experience which includes demonstrated knowledge of relevant hardware, software, maintenance, and user support; skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
  2. Knowledge of campus and admissions specific software systems and applications such as CMS, Data Warehouse, Student Center, My SacState, and CSU Mentor.
  3. Knowledge of CSU and Sacramento State admission requirements, processes, and timelines.
  4. Familiarity with Sacramento State academic and student programs and offerings.
Documents Needed to Apply
  • Resume
  • Cover Letter

Failure to upload required documentation may lead to disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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