Working Title: Scholarships Analyst
Classification Title: Student Services Professional IB
Priority Application Date (Posting will remain open until filled): Sunday, June 11th @ 11:55pm PST
Under general supervision of the Scholarships Lead, the Student Services Professional IB will be responsible for the coordination of aid as it relates to managing the assigned scholarship portfolio. This includes monitoring of scholarship portfolio(s) within Blackbaud software system, providing assistance to various scholarship administrators within colleges/departments and conducting training as needed.
The incumbent will be forward thinking and strategic in support of the centralized Scholarships Office and work cooperatively with campus partners to achieve the Scholarships department’s goals and align with the University’s goal toward successful implementation of the centralized scholarship office for Sacramento State.
The Scholarships Analyst will be responsible for awarding scholarship dollars in accordance with Title IV regulations which require the coordination of aid and other resources. The incumbent will be responsible for thorough review of documentation, file verification, awarding and packaging plans. They will maintain knowledge of all institutional policy, federal and state regulations and be able to award scholarship dollars in compliance with stated policy and regulations. Scholarship program responsibilities will include maintaining collaborative relationships with University Advancement Services, College and Department scholarship administrators, donors and other community partners. The incumbent will ensure program documentation is maintained, policies and procedures are updated and training is provided, as necessary.
Assignments typically require the application of both knowledge and judgment in using the principles, techniques, standards, guides and professional skills characteristic of a particular student service program or activity. This generally requires analysis of individual student needs using established guidelines, regulations, and precedents. This role requires the use of sound independent judgment while dealing with moderately complex student service problems. It demands the utilization of effective interpersonal skills with individuals and groups, the ability to be flexible and versatile, use tact and sensitivity, and to apply effective analytical skills in assisting with the preparation of documentation, mandatory reporting and program assessment.
The incumbent must exercise extreme discretion and adherence to regulations governing confidentiality and privacy of records, (FERPA) is mandatory. The scholarship analyst will provide a high level of sensitivity and a professional demeanor when counseling students who are of varied age groups, disability, diverse culture and financial backgrounds, often in highly stressful, emotionally charged situations.
FLSA: Non-Exempt (Eligible for overtime)
Anticipated Hiring Range: $4,066 per month (Anticipated hiring range is at the minimum of the Classification Salary Range)
CSU Classification Salary Range: $4,066 per month - $5,752 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Recruitment Type: Regular (Probationary)
Work Hours: Monday - Friday 8am - 5pm. Work hours may vary depending on department need.
The Scholarships Office at Sacramento State is dedicated to supporting students by offering a wide variety of institutional and community scholarships. The Scholarships Office awards nearly $4 million dollars in institutional scholarships each year! Apply today to join nearly 5,000 students in growing our scholarship narrative.
For more information, please visit: https://www.csus.edu/apply/financial-aid-scholarships/scholarships/
Knowledge and Abilities
Working knowledge of the methods and problems of organization and program management; research and interviewing techniques; principles of individual and group behavior; the ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned; and the basic principles, practices and major trends in the Student Services field to which assigned.
Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation; interpret and apply program rules and regulations; gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; present clear and concise information orally and in written reports; and establish and maintain cooperative working relationships with faculty, CSC administrators, student organizations and other private and public agencies.
Possession of these knowledge and abilities is typically demonstrated through the equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience.
Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field.
- University student services experience (e.g., advising, admissions, student programming or development)
Knowledge, Skills, Abilities
- Ability to work effectively in a fast-paced environment subject to frequent change.
- Strong interpersonal skills and the ability to provide services to a diverse population.
- Excellent verbal and written communication skills and a demonstrated ability to communicate effectively in a diverse environment.
- Proficiency using standard office software packages (e.g., Microsoft Office Suite).
- Familiarity working with school-based record/data systems/software (e.g., PeopleSoft).
- Ability to apply moderately complex rules, regulations and procedures.
Condition of Employment
- Ability to pass background check
- Experience advising students; either in a group or individual setting
- Knowledge of: (CMS) PeopleSoft, NSLDS (National Student Loan Data Systems), COD (Common Origination and Disbursement Systems), WebGrants, ELM (Electronic Loan Management), and Hyland OnBase Imaging System or Comparable Image & workflow software)
- Direct experience working performing verification and awarding student financial aid.
- Two or more years of experience working specifically with Scholarships programs and the coordination of financial aid resources; such as Title IV programs (i.e.: Pell Grants, Direct Loans, or state aid such as Cal Grant)
Documents Needed to Apply
Resume and Cover Letter.
Failure to upload required documentation may result in disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to firstname.lastname@example.org
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.