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Administrative Support Coordinator I

Apply now Job no: 515375
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Administrative Support Coordinator

Administrative Support Coordinator I

Posting Details 

Priority Application Date (Posting will remain open until filled): Tuesday, June 28, 2022, 11:55 pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator I is responsible for supporting the majority of day-to-day operations of the department office and administrative support functions for the Department of Ethnic Studies. This position provides a full range of clerical and administrative support to the Department Chair, ASC II, and faculty. The ASC I position holds primary responsibility for front desk reception and related business operations, administrative support for GE Area F courses, and liaising with campus programs that most frequently partner and coordinate with the Ethnic Studies, i.e., EOP, Full Circle Project, Cooper Woodson program, and CAMP. This position performs a variety of administrative support duties under the lead direction from the department ASC II that support department office operations, academic programs, and events. The position uses judgment and discretion to independently interpret and apply detailed knowledge of University and department policies and procedures, as well as knowledge of organizations governing students, faculty and staff.

FLSA: Non-Exempt

CSU Classification Salary Range: $3,276 - $5,148 per month 

Hiring Range: Anticipated hiring range is typically near the minimum of the classification range, although commensurate with candidate's education, experience, skills, and training.

Salary Grade/Range:  1

Recruitment TypeRegular (probationary)

Time BaseFull-Time

Pay Plan 12

Work Hours: Monday - Friday, 8am - 5pm

Department Information 

The Ethnic Studies Department has been in existence for more than 50 years at Sacramento State. It is a degree-granting interdisciplinary department offering course work in the study of the past and present histories, cultures, and issues that define ethnic group experiences in the United States. In addition to its teaching mission, the department is involved in research and community-based projects. Active commitment in the community was and continues to be a priority for the department to effect positive change.

The Ethnic Studies Department is comprised of four programs that mirror the student participants of the 1968 Third World Strike in San Francisco State University and 1969 at Berkeley: Asian American Studies; Chicanx/Latinx Studies; Native American Studies; and Pan African Studies.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

1. Experience providing clerical and administrative support functions in a complex administrative environment
2. Experience in independently setting priorities, meeting deadlines, and multi-tasking in a work environment with frequent interruptions
3. Basic knowledge of and ability to follow standard office procedures (e.g. filing, maintaining of records, answering phone and transferring of voicemail messages)
4. Proficiency in using standard office software such as Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook) and the Internet
5. Good written and verbal communication skills with the ability to convey information clearly and accurately in the form of correspondence and reports
6. Strong interpersonal skills. Ability to maintain positive relationships with faculty, administrations, other staff, students, and community members
7. Ability to perform a variety of clerical/administrative duties and data entry with speed and accuracy
8. Demonstrated ability to coordinate meetings and events
9. Ability to maintain department website
10. Familiarity with budget and financial record tracking
11. Ability to use judgment and discretion and maintain the confidentiality of sensitive materials.
12. Ability to work with people from diverse backgrounds
13. Experience with promoting diversity, equity, and inclusion
14. Ability to apply judgment, discretion, and initiative and make appropriate recommendations
15. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist
16. Ability to perform standard business math, such as calculate ratios and percentages
17. Ability to maintain and store data, records, and other information securely according to university policy

Condition of Employment
- Ability to pass a background check.

Preferred Qualifications 

18. Bachelor’s degree from an accredited college or university
19. Familiar with personnel procedures for faculty and staff
20. Background in the discipline of Ethnic Studies or experience working in an Ethnic Studies program or department
21. Experience working with diverse programs such as EOP, Cooper Woodson, Full Circle, CAMP and/or other University Ed Equity Programs
22. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures
23. Proficiency with several of the following systems: Common Management System (CMS), Human Resources / Student Administration (HR/SA); Cognos/Data Warehouse; Astra; Cascade; Saclink email; Financial Data Warehouse; OnBase; OneDrive; Teams
24. Experience assisting with preparing course schedules, including scheduling classes and reserving rooms
25. Working knowledge of budget policies and procedures
26. Familiarity with scholarship process and tracking
27. Experience handling confidential materials
28. Experience working in higher education

Required Licenses/Certifications 

N/A

Documents Needed to Apply

 Resume and cover letter. Failure to upload the required documentation may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

 

 

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