Working Title: Campus Life Events Coordinator

Classification Title: Events and Conference Planner III

Posting Details

Priority Application Deadline (Posting will remain open until filled): Sunday, March 22, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the lead work direction of the Communications and Program Specialist, and general supervision of Associate Vice President for Campus Life, the Campus Life Events Coordinator (Coordinator) is responsible for overseeing, coordinating, and producing professional education projects and special events, including the annual “Arrive to the Hive” student engagement events and other Campus Life related programming. The responsibilities involve strong client relationships, event concept development, program development, event detail planning, negotiation, implementation and reporting. The Coordinator plans, executes, and coordinates multiple events simultaneously at varying stages. The Coordinator must have a commitment to quality and to providing the highest level of customer service possible. Based on the finalized event plan, the Coordinator ensures that the components are properly enacted by working closely with the selected (internal and external) service providers to develop clear and complete event specifications, contracts, and standards of service for the event; by monitoring service providers’ progress towards the agreed upon objectives and ensuring that costs remain within the established budget; and by maintaining regular communication with the Communications and Program Specialist.

FLSA: Exempt (not eligible for overtime compensation)

Anticipated Hiring Range: $5,079 per month (Step 1)

CSU Classification Salary Range: $5,079 per month (Step 1) - $7,399 per month (Step 20)

Time Base: Full-time

Work Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. with occasional weekend and evening hours dependent on department need

Department Information 

At Sacramento State, Campus Life is at the center of the Hornet experience—where students live, learn, and lead. As a subdivision of Student Affairs, Campus Life is dedicated to creating a vibrant, supportive environment where every student can thrive academically, socially, and personally. For more information, visit: https://www.csus.edu/student-affairs/campus-life/

Minimum Qualifications 

Equivalent to a bachelor's degree in a related area and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted on a year-for-year basis.

Required Qualifications 

Experience:

1. Experience with complex and/or large-scale event planning (e.g. event concept development, event planning and reporting), such as large student-centered programs or ceremonies.
2. Experience performing high-level, quality-oriented, customer-centric, and detailed duties while being dependable, proactive, and responsive.

Knowledge, Skills, Abilities:

3. Excellent interpersonal skills with the ability to develop and maintain professional working relationships with a variety of internal and external constituents.
4. Excellent communication skills with the ability to maintain confidentiality.
5. Strong organizational and detail-oriented skills, with the ability to coordinate multiple events with competing deadlines.
6. Proficiency in using standard office software programs (e.g. Microsoft Word, Excel, etc.)
7. Demonstrated ability to analyze information, anticipate/identify problems, and address them proactively.
8. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
9. Ability to work independently as well as collaboratively.
10. Ability to provide lead work direction to others (e.g. volunteers, interns, student assistants).
11. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Work Schedule Requirements:

12. Ability to work evenings and/or weekends as needed.

Physical Requirements:

13. Ability to occasionally lift, carry, transport, or position equipment/materials up to 25 lbs.

Conditions of Employment:

• Ability to pass a background check.

Preferred Qualifications 

14. Experience working in Student Affairs or similar area within Higher Education.
15. Knowledge of university infrastructure, policies, and procedures.

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

Applicants will respond to the following supplemental questions:

1. Briefly describe how you would plan and execute a large-scale campus event—from initial concept to post-event evaluation. What are the key steps you prioritize and why? (<500 words)
2. Briefly describe a time when your attention to detail prevented an error or improved the outcome of an event or project. (<500 words)

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State proudly serves as a Hispanic-Serving Institution (HSI), Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and is recognized by the California Legislative Assembly as a Black-Serving Institution. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.

Jeanne Clery Campus Safety Act Notification: 

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.