Working Title: Acquisitions Coordinator
Classification Title: Library Services Specialist IV
Posting Details
Priority Application Date (Posting will remain open until filled): Sunday, May 5, 2024 @ 11:55pm PST
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
Working independently under the direct supervision of the Head of Collection Management Services, the Acquisitions Coordinator serves as the lead for the department’s acquisitions team. Assists department head with various activities, including: budgeting, goal setting, initiating new procedures and technologies, evaluating programs and services. Provides support to collection development and management decision-making by preparing Alma Analytics, financial, and statistical reports.
Oversees the work of staff who order, claim, and receive library materials. Responsible for quality control, problem solving, drafting procedures, compiling statistics and analysis regarding the daily workflow of acquisitions: the acquisition, receipt, renewal of library materials; payment of invoices; account reconciliation; interaction with campus accounting personnel and various vendors of library materials.
In consultation with the department head, responsibilities include: recommending and implementing new procedures; anticipating, testing, and recommending new technologies; participating in the assessment of department operations and functions; preparing budget requests and reports; drafting documentation; providing training to department staff; collecting, recording, and reporting statistics; interpreting library procedures and policies pertaining to the acquisition of library materials.
FLSA: Non-Exempt (Eligible for overtime compensation)
Anticipated Hiring Range: $4,198 per month - $5,000 per month; commensurate with the candidate's education, experience, skills, and training.
CSU Classification Salary Range: $4,198 per month - $7,745 per month.
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Salary Grade/Range: 1
Recruitment Type: Regular (Probationary)
Time Base: Full-Time
Pay Plan: 12 months
Work Hours: 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 AM and 6:00 PM. A partial telework schedule may be available, subject to management approval.
Department Information
As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the Library with campus student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a Federal Document Depository. The Library’s mission is to inspire excellence in teaching, learning, and scholarly activities.
The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. Sacramento State is designated by the U.S. Department of Education as an Asian American, Native American, and Pacific Islander-Serving (AANAPI) and a Hispanic Serving Institutions (HIS). Therefore we welcome and encourage individuals from diverse backgrounds to join our growing organization of 28 Library faculty, 33 staff and approximately 40 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success.
For more information, please visit https://library.csus.edu/.
Minimum Qualifications
In addition to Position Skill Level III requirements, work at this skill level typically requires the following range of skills:
• Comprehensive and in-depth knowledge of library operations in assigned library unit(s) or department and its relation to overall library operations.
• Comprehensive and in-depth knowledge of assigned unit’s or department’s principles, policies, practices and procedures and their relationship to overall library functions and other units, and the ability to apply this expertise and judgment to address unique problems.
• Thorough knowledge of library collection itself, its organization, and classification schemes.
• Comprehensive knowledge of external on-line databases, systems and resources and trends pertaining to assigned functional area, including expertise in searching strategies.
• Comprehensive knowledge of institution’s and library’s policies and practices associated with ethical use of and access to library and on-line resources, as well as general knowledge of library bill of rights and code of ethics.
• Comprehensive knowledge of national standards and resources pertaining to library operations, including the ability to source and interpret information from such resources.
• Comprehensive knowledge of national and institutional standards pertaining to copyright and intellectual property protection and the ability to apply this knowledge to ensure full compliance with legal requirements.
• Expertise in most aspects of the library’s automated and on-line catalog systems, including database maintenance functions.
• Ability to participate in long range planning through the collection, organization, analysis, and interpretation of data and information.
• In-depth and comprehensive knowledge of library accounting and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting.
• Comprehensive knowledge of all aspects of lead work direction and campus human resource and payroll policies and procedures.
Required Qualifications
EXPERIENCE
1. Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting for library materials.
2. Experience with accounting and budget procedures and the library materials allocation process in regards to managing vendor accounts and assisting with the budget process.
3. Experience with drafting documentation of procedures and providing training in elements of acquisitions work to other staff and student assistants.
4. Experience with long-range collections planning through the organization, analysis, and interpretation of data.
5. Experience in collecting, organizing, and analyzing data to support planning and budgeting.
6. Experience with reconciling multiple library materials accounts.
7. Demonstrated supervisory, project lead, or team lead experience.
KNOWLEDGE / SKILLS / ABILITIES
8. Ability to use bibliographic, periodical, and vendor and commercial databases to search for records.
9. Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations.
10. Ability to coordinate and liaise with other CSU campuses to problem-solve and participate in developing CSU-wide best practices.
11. Strong communication skills to work successfully with library employees, campus personnel, and various vendors.
12. Demonstrated ability to meet deadlines and ensure regular workflows.
13. Demonstrated strong commitment to diversity, equity, and inclusion in higher education.
14. Evidence of strong interpersonal skills and the ability to work in a team environment.
15. Work requires attention to detail and strong organizational and problem solving skills.
16. Proficiency with Office 365 and the Internet.
17. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Conditions of Employment
- Ability to pass background check.
Preferred Qualifications
18. Full proficiency in the use of the Acquisitions function of the Alma unified library services platform; Alma Analytics; and of Primo, the Library’s discovery tool.
19. Working knowledge of Alma Serials and Cataloging functions.
Documents Needed to Apply
Resume and cover letter.
Failure to upload required documentation may result in disqualification.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.