Careers

Dean's Office Administrative Coordinator

Apply now Job no: 540298
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Time Varies

Working Title: Dean's Office Administrative Coordinator

Classification Title: Administrative Support Coordinator 

 

Position Details 

Emergency Hire - Temporary position lasting at most 90 days with an option of being extended to 180 days.

 

Position Summary

The Dean’s Office Administrative Coordinator (ASC II) is responsible for the day-to-day operations of the Dean’s office. The position serves as the receptionist of the Dean’s office, provides administrative and clerical support, assists with purchasing and coordinates projects, events and activities while being cognizant of deadlines. The position requires a professional and dependable well-organized individual with initiative, good judgment and excellent interpersonal skills. The administrative work performed is usually operational and procedural in nature. Work is often project oriented involving the full scope of activities from planning, initiation, execution, coordination, implementation to evaluation. Interpersonal contacts are varied and often at the higher level and tend to involve a broad range of problem-solving activities. Responsibilities include the full scope of project activities including initiation, execution, coordination, implementation and evaluation.
 

FLSA:  Non-Exempt

CSU Classification Salary Range: $3,865-$6,336 per month

Hiring Range/Rate: $3,865 - $4,200

Salary Grade/Range:   Commensurate with candidate's education, experience, skills and training

Time Base: Full-time

Work Hours:  Monday – Friday, 8 am - 5 pm; occasional weekends and evenings

Department Information 

The California State University, Sacramento – College of Business (COB) develops engaged, responsible, and inclusive leaders that enrich communities around the world. The Faculty in the COB are committed to providing the highest quality of education and serving as resources to its students. Founded in 1947, the COB offers six graduate degrees and one undergraduate degree. The COB has been accredited by the Association to Advance Collegiate Schools of Business (AACSB), the world leader in business school accreditation and a hallmark of excellence achieved by only 5% of colleges worldwide, since 1963. The COB is committed to diversity, equity, and inclusion in all its activities.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

Experience

  1. Experience performing clerical and/or administrative support duties in a busy office environment.

Knowledge, Skills and Abilities

  1. Ability to independently interpret and apply a variety of policies and procedures.
  2. Excellent verbal and written communication skills.
  3. Excellent interpersonal skills with the ability to effectively handle front-line contacts in a diverse environment.
  4. Excellent customer service.
  5. Expert knowledge of office systems and ability to use a broader range of technology, systems, and packages.
  6. Proficient in using standard office software such as Microsoft Outlook, Word, Excel, PowerPoint, Publisher and Access.
  7. Strong organizational skills with the ability to prioritize deadlines.
  8. Ability to maintain confidentiality and identify sensitive information.
  9. Ability to make independent decisions on day-to-day operations
  10. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related
  11. to work area.
  12. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal
  13. situations.
  14. Ability to use negotiation and persuasion skills to achieve results and expedite projects
  15. Must be able to work during office hours.
  16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Condition of Employment

- Ability to pass background check

Preferred Qualifications

   18. Two years of progressively responsible clerical and/or administrative experience

   19. Knowledge of and/or experience using University systems software to include CMS/CFS (PeopleSoft) for requisitions, travel, visitor               parking and student administration.

   20. Ability to create announcements and flyers promoting meetings and events using appropriate computer hardware and software.

 

Documents Needed to Apply

Resume, cover letter.

Failure to upload the required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

 

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