Working Title: Department Administrative Support Assistant (10/12 Pay Plan)
Classification Title: Administrative Support Assistant II (10/12 Pay Plan)
As of 5/11/22 this recruitment is still open until filled and actively seeking applications. Previous applicants need not re-apply. Please note: Because this job is on the 10/12 Pay Plan, the start date will be on or after 8/1/22.
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
The Department ASA (Administrative Support Assistant II) works under the general supervision of the Department Chair and is primarily responsible for providing general reception and office and administrative support to students, faculty, and staff in the Department of Communication Sciences and Disorders. Primary duties include but are not limited to: preparing and composing correspondence and reports, creating and maintaining files and record-keeping systems, arranging meetings and events, data entry, managing social media and managing purchasing of supplies.
The Department ASA is secondarily responsible for providing general reception and office and support to clients, students, faculty, and staff in the Maryjane Rees Language, Speech and Hearing Center.
CSU Classification Salary Range: $2600.00 - $3827.00 per month
Hiring Range: $2600.00-$2906.00 per month
Recruitment Type: Regular (probationary)
Time Base: Full-Time
Pay Plan: 10/12 - This position is on the 10/12 Pay Plan. The off-work months are June and July. Benefits and salary are paid over 12 months. In the initial year of starting the 10/12, depending on the timing of the hire, pay may be adjusted in the month(s) off. Pay adjustments may also impact benefits. Position may be converted to a twelve (12) month position upon availability of funds and/or business needs of the department. Months in off-work status may be modified by management at time of hire.
Anticipated hire date: August 1, 2022
Work Hours: Off months are June and July. 40 hours per week. Work hours may vary depending upon department operations with some evening work to cover clinic front desk operations. Clinic front desk may be open 8AM-8PM during the semester.
Note Regarding Background Check: The duties of this position require a DOJ/FBI fingerprint check (LiveScan) in addition to the background check described elsewhere in this announcement.
Since 1952, Sac State has remained committed to training highly competent professionals in the fields of speech-language pathology and audiology and to providing the community with exceptional speech, language, swallowing and hearing services.
The Department of Communication Sciences and Disorders continues this commitment by providing speech-language pathology and audiology services to our community through our on-campus clinic, the Maryjane Rees Language, Speech, and Hearing Center.
Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills.
These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.
1. Experience providing reception and/or administrative support in an office environment.
2. Experience providing customer service.
Knowledge/ Skills /Abilities:
3. Thorough knowledge of office methods, procedures, and practices.
4. Fluency in using standard office software packages (e.g. Microsoft Office Suite) with the ability to generate spreadsheets and manipulate data.
5. Effective written and verbal communication skills including thorough knowledge of English grammar, punctuation, and spelling, to communicate effectively with a wide range of individuals including those with communication concerns.
6. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
7. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
8. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
9. Effective interpersonal skills including the ability to communicate with a variety of individuals on campus and in the community to engage in effective problem solving.
10. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions in both the written and oral modality.
11. Strong organizational and time management skills.
12. Ability to maintain confidential information.
13. Experience interacting with or demonstrated ability to interact with individuals from diverse backgrounds.
14. Experience, commitment, and/or willingness to promote issues relate to Diversity, Equity, and Inclusion (DEI.) Fosters a sense of belonging and work to understand the perspectives of others.
15. Collaborative and creative team player with a commitment to supporting the organization as a whole.
Condition of Employment
- Ability to successfully pass a background check.
16. General working knowledge of applicable university infrastructure, policies, and procedures.
17. Experience or potential for working in a clinical office environment.
18. Experience with or knowledge of communication disorders.
19. Experience with or knowledge of multiple social media modalities.
20. Experience with or knowledge of developing, implementing, and managing content of digital displays.
Documents Needed to Apply
2. Cover letter
3. Diversity statement: Please submit a statement answering the following question: How do you challenge stereotypes, and promote sensitivity and inclusion?
Failure to upload required documents to the online application may result in disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to email@example.com
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.