Sr. Program Administration Specialist

Apply now Job no: 504750
Work type: Staff
Location: Sacramento
Categories: Unit 4 - APC - Academic Professionals of California, Temporary, Full Time, Student Services

Working Title

Sr. Program Administration Specialist

Classification Title

Extended Education Specialist II

Posting Details 

Priority Application Date (Posting will remain open until filled): Monday, October 11th 2021

Hiring Preference

Not Applicable

Position Summary

Under the direction of the Director of Academic Programs, the Extended Education Specialist II (EES II) is responsible for developing programs in collaboration with campus and community stakeholders, and overseeing the development of educational offerings of a large and complex portfolio of programs. These offerings provide learning opportunities for professional updating, mid-career training, community service. The EES II will work with faculty, deans, associate deans, international vendors and other academic leaders to build relationships, developing and managing multiple, complex academic programs. The EES II will design and implement marketing, promotion and recruitment plans to increase opportunities and enrollments in public programs.  In managing multiple programs and projects, the EES II will staff overseeing program delivery. The College of Continuing Education at Sacramento State is a self-support organization and the EES II is responsible for developing, promoting and delivering successful cost-recovery academic programs such as degree completion programs, standalone courses, certificate programs and other academic offerings for non-traditional learners.

Number of Vacancies: 2

FLSA: Exempt

CSU Classification Salary Range: $5,351 - $7,633

Hiring Range: $5,351 - $6,491

Salary Grade/Range:  5182 Range A Grade 1

Recruitment Type: Temporary 

Time BaseFull-Time

Pay Plan: 12 months

Work Hours: 8 a.m. - 5 p.m.

Department Information 

The College of Continuing Education (CCE) has been offering workshops, courses, certificates, and degrees to adult learners since 1951. The Academic Programs Unit (APU) within CCE, offers a variety of self-support educational programs, including youth programming, undergraduate degree completion programs, graduate degrees, certificates, credentials, workforce training, and essential community education programs.

For more information, please visit

Minimum Qualifications 

Knowledge and Abilities:

Knowledge of the procedures and practices in educational program and curriculum planning in education, and the processes required to plan and construct academic programs and course outlines.

Ability to determine needs for new or revised programs; plan hours and develop course outlines with instructors; locate instructors and to assist them in understanding and completing contract arrangements; develop budgets and analyze costs; develop and implement promotional strategies; represent the CSU system to the community and develop working relationships; and manage logistics of providing classes and to analyze cost information and statistics.


Equivalent to three years of experience in planning classes and curriculum for higher or extended education programs and including developing resources, budgets, marketing plans and liaison with the community.


Equivalent to graduation from a four-year college or university, preferably with courses in adult education and curriculum planning.

Required Qualifications 


  1. Strong project management experience; including experience managing multiple complex projects either independently or collaboratively with other staff and stakeholders.
  2. Experience building and managing strong collaborative relationships.
  3. Experience providing feedback to instructors and faculty in leadership positions within a higher education setting.
  4. Experience in providing lead work direction to office staff and managing contract or instructional employees.
  5. Experience with standard office software programs, and internet research tools.


  1. Commitment to fostering a diverse, equitable, and inclusive work and learning environment; including a demonstrated ability to work collaboratively with and lead a diverse population of students, staff, and faculty.
  2. Knowledge of developing educational or training programs, including program formats, course outlines, and implementation schedule.
  3. Knowledge of evaluating effectiveness of programs including program assessment.
  4. Knowledge of accreditation requirements with the ability to write and contribute to accreditation program review.
  5. Strong written and verbal communication skills; ability to effectively influence stakeholders, including international audiences.
  6. Strong analytical and critical thinking skills; ability to investigate and analyze problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively.
  7. Ability to strategize, determine, and secure needs for new or revised programs.
  8. Ability to develop complex budgets, analyze costs and build accurate budget predictions.
  9. Ability to build new relationships through program development or marketing strategies.
  10. Ability to independently initiate plan, organize, prioritize, multitask, and coordinate work in a fast-paced organization with competing priorities and distractions.
  11. Ability to make effective decisions when facing new situations with unclear guidelines.


  1. Ability to work evenings and weekends as needed.
  2. Ability to travel state-wide to support programs, including overnight stays, as needed.


-     Ability to pass a background check.

Preferred Qualifications 


  1. Experience in participating in cross-functional teams or committees to achieve organization-wide priorities.
  2. Experience in collaborating with coworkers to drive the team’s vision, goals, and implementation plan to achieve unit’s success.
  3. Databases for customer relationship management or program planning and delivery.


  1. Master’s degree, or higher, in education, business, humanities, social sciences, or related field.
  2. Ability to utilize resources of the campus and the surrounding community to achieve unit’s objectives

Required Licenses/Certifications 


Documents Needed to Apply

Application, resume, cover letter, and three professional references.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. 

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.


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