Library Services Specialist III - Serials & Electronic Resources

Apply now Job no: 534625
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Library, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title: University Library – Serials & Electronic Resources

Classification Title: Library Services Specialist III

Posting Details 

Priority Application Date: Tuesday, June 4, 2024 @ 11:55pm PST (Posting will remain open until filled)

Please Note: As of May 20, 2024 this position has been reposted and is under active recruitment. Apply today!

Prior applicants need not re-apply.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Working independently under the direct supervision of the Head of Collection Management Services, and in close collaboration with the Acquisitions Coordinator, the LSS III Serials and Electronic Resources Specialist is responsible for ordering and managing materials in the library that arrive on a periodic basis, including print and electronic newspapers, magazines, journals, and government documents. This position requires a thorough level of technical expertise to provide leadership on serials maintenance, including clean-up projects, quality control, defining best practices, and training others in the department according to best practices. In consultation with the Department Head and Acquisitions Coordinator, responsibilities include: managing print and electronic serials acquisitions and renewals; monitoring renewal cost increases; monitoring and dealing with adds and drops from packages; preparing reports; participating in the assessment of department operations and functions; drafting documentation; providing training to department staff; and interpreting library procedures and policies pertaining to the acquisition of serials and government documents. Responsible for all aspects of managing the Federal Depository Library Program (FDLP). In consultation with the Department Head, Acquisitions Coordinator, and Electronic Resources Librarian, maintains usage and cost-per-use data for serials; responds to requests for holdings, usage, and cost-per-use data; prepares requested reports; supports data-driven decisions about collections.

FLSA: Non-exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,964 per month - $4,500 per month, commensurate with the candidate's education, experience, skills, and training.

CSU Classification Salary Range: $3,964 per month - $7,308 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time 

Work Hours: 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 AM and 6:00 PM. A partial telework schedule may be available, subject to management approval.

Department Information 

As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of 23 libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities. The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds and historically underrepresented in university libraries to join our growing organization of 25 library faculty, 33 staff and approximately 60 student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success.

The University Library is committed to ensuring that our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution; having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement.

Minimum Qualifications 

In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills:

  • Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures.
  • Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records.
  • Thorough knowledge of external online databases, systems and resources, including the ability to perform complex online searches.
  • Thorough knowledge of institution and library’s policies and practices associated with the ethical use of and access to library and online resources.
  • Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance.
  • Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance.
  • Ability to investigate and research more complex problems, including analyzing and interpreting information. Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process.
  • Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students.
  • Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and online resources.
  • Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures.
  • Strong organizational skills to oversee and lead workflow in assigned area.


These qualifications for entry to Position Skill Level I normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.

Required Qualifications 


1. Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting of library materials, in particular serials and government documents.
2. Experience with ordering, receiving, and processing print and electronic periodicals and serials in all formats.
3. Experience managing changes in title or status of standing order serials and periodicals and updating holdings information.
4. Experience working with vendors to troubleshoot serial-related problems.
5. Experience monitoring subscription expenditures and verifying and processing subscription invoices.
6. Experience documenting procedures and providing training in elements of acquisitions work to other staff and Student Assistants.
7. Experience collecting, organizing, and analyzing data to support planning, budgeting, and decision-making.
8. Demonstrated work lead or project lead experience.
9. Ability to effectively search bibliographic, periodical, and vendor and commercial databases.
10. Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations.
11. In-depth knowledge of technical services operations, in particular relating to serials and government documents management, and their relation to overall library operations.
12. Evidence of strong communication and interpersonal skills to work successfully with library employees, campus personnel, various vendors, and in a team environment.
13. Demonstrated ability to meet deadlines and ensure regular workflows. Demonstrated ability to be responsive to requests and proactively anticipate and solve problems.
14. Attention to detail and strong organizational and problem-solving skills.
15. Proficiency with Office 365 and the Internet.
16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Conditions of Employment:
- Ability to pass a background check.

Preferred Qualifications 

17. Full proficiency in the use of the Acquisitions function of Alma, including Analytics, and experience with Primo, the Library’s discovery tool.
18. Working knowledge of Serials and Cataloging functions in Alma & OCLC Connexion.
19. Working knowledge of MARC Format for Holdings Data (MFHD).
20. Working knowledge of MARC Format for Bibliographic Data
21. Experience managing government document profiles and collections in a Federal Depository Library.
22. Librarian Technician Certificate (2-year program) and/or baccalaureate college degree.
Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.



Advertised: Pacific Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Applicant Login

Refine search

Work type


Northern California


Appointment Type
Bargaining Unit
Job Search Category/Discipline
Time Basis
Workplace Type (Exclude Inst Fac)