LSS III - Cataloging/Metadata

Apply now Job no: 533066
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title: LSS III – Cataloging/Metadata

Classification Title: Library Services Specialist III

Posting Details 

Priority Application Date:  Monday, May 27, 2024 @ 11:55pm PST (Posting will remain open until filled)

Please Note: As of May 8, 2024 this position has been reposted and is under active recruitment. Apply today!

Prior applicants need not re-apply.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

This position reports directly to the Head of the Collection Management Services Department and works in close consultation with the LSS IV Metadata Management Coordinator. The department is responsible for cataloging newly acquired library materials, and for maintaining bibliographic and inventory records in Alma for display in the Library's discovery system, OneSearch. Materials may be monographic or serial and be presented in all formats, for example, printed books and continuing resources (serials and integrated resources), videos, DVDs, e-books, and other nonprint materials. Materials may be acquired in languages other than English. This position has chief responsibility for complex cataloging of special collections materials, curriculum collection materials, juvenile materials and other materials requiring adaptive cataloging. Adaptive cataloging may include deriving new bibliographic records, enhancing existing records, reviewing authorized name headings, and assigning subject headings and call numbers. This position is also responsible for reporting collection statistics.

FLSA: Non-exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,964 - $4,500 per month

CSU Classification Salary Range: $3,964 - $7,308 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  1

Recruitment Type: Regular (Probationary) 

Time Base: Full-Time

Work Hours: 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 AM and 6:00 PM. A partial telework schedule may be available, subject to management approval.

Department Information 

As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of 23 libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities. The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds and historically underrepresented in university libraries to join our growing organization of 25 library faculty, 33 staff and approximately 60 student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success.

The University Library is committed to ensuring that our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution; having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement.

Minimum Qualifications 

In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills:

Full proficiency in all technical aspects of work assignments including a thorough knowledge of functional area policies and procedures and applicable work methods.

  • General knowledge of library collection organization and classification scheme and ability to interpret bibliographic records.
  • Ability to interpret library unit’s policies and procedures and apply them accurately in performing work functions, as well as the ability to evaluate procedures and recommend changes.
  • Working knowledge of institution’s and library’s policies and practices associated with the ethical use of and access to library and on-line resources.
  • Basic knowledge of national standards and guidelines pertaining to libraries, including working knowledge of institution’s standards pertaining to copyright and intellectual property protection and the ability to source and apply such policies and standards to avoid potential violations.
  • Full proficiency in the use of automated library system(s) and subsystem(s) pertaining to functional area.
  • Ability to fully utilize standard and non-standard features of various on-line resources and standard desktop
  • software packages, such as word processing and spreadsheets, to perform technical work or assist patrons.
  • Demonstrated problem solving and research skills to address standard and non-standard work problems.
  • General knowledge of library accounting and budget procedures, including the ability to perform arithmetic
  • operations to track and monitor vendor accounts and budgets.
  • Demonstrated ability to compile and present information in an organized manner.
  • Effective communication and interpretive skills to be able to assist in resolving patron problems and
  • complaints, assess patron information needs, and orient and guide patrons in use of library resources.
  • Ability to effectively provide lead work direction and training to student workers and an understanding of employment and payroll procedures related to student workers

These qualifications for entry normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.

Required Qualifications 

  1. Thorough knowledge of: Cataloging, following AACR2/RDA; MARC21 Format for Bibliographic Data and Authority Data; Library of Congress, Dewey and Superintendent of Documents classification schemes; Library of Congress name and subject headings (LCNA, LCSH); OCLC Connexion and other bibliographic databases.
  2. Experience with Ex Libris’ Alma and Primo systems as well as bibliographic and cataloging tools such as  RDA Toolkit , Classification Web, and MarcEdit.
  3. Ability to investigate and solve complex bibliographic problems, work independently, and to exercise good judgment.
  4. Experience using and interpreting bibliographic catalog records.
  5. Attention to detail, high accuracy, and strong organizational and problem-solving skills.
  6. Ability to work as an effective team member in a cooperative environment.
  7. Ability to use standard office software such as Microsoft Office, Word, Outlook, Excel.
  8. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Condition of Employment: Ability to pass a background check

Preferred Qualifications 

  1. Bibliographic and/or reading knowledge of foreign languages.
  2. Experience with or understanding of applying authority control principles.
  3. Library Technician certificate (2 year program).
  4. Baccalaureate college degree.
  5. Experience working in a technical services unit of an academic library.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.



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