Admissions Evaluator Trainee

Apply now Job no: 540666
Work type: Staff
Location: Sacramento
Categories: Unit 4 - APC - Academic Professionals of California, Temporary, Full Time, Student Services, On-site (work in-person at business location)

Working Title: Admissions Evaluator Trainee

Classification Title: Evaluator Trainee

Posting Details 

Priority Application Date (Posting will remain open until filled): Wednesday, July 17, 2024 @ 11:55pm PST

Position Summary

Under the general supervision of the Associate Director of Admissions & Outreach, and with lead work direction from the Lead Admissions Evaluator/ Trainer, the Admissions Evaluator Trainee applies CSU admission policies and Sacramento State precedents to review academic records in a learning capacity. The incumbent assists in analyzing prospective student academic transcripts and other admission documents to determine admission eligibility and the acceptance of transfer credit toward meeting admission criteria.

The incumbent also represents the University to the public at special events, providing information sessions and assistance to prospective students and their supporters in a training capacity. The Admissions Evaluator Trainee responds to questions from applicants, prospective students, high school and community college guidance personnel, and the general public on meeting admission requirements and available options. 

FLSA: Non-Exempt (eligible for overtime)

Anticipated Hiring Range: Anticipated hiring salary is $4,045 per month

CSU Classification Salary Range: $3,880 per month - $4,702 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 0

Recruitment Type: Temporary - After 6 to 12 months of satisfactory performance, position may be eligible for conversion to a probationary status Evaluator I

Time BaseFull-Time

Work Hours: Monday - Friday 8am - 5pm. Work hours may vary depending on department need.

Department Information 

Admission and Outreach sponsors and coordinates numerous recruitment activities and offers prospective and current students individual and group admission counseling and accurate, efficient document processing. For more information visit:

Minimum Qualifications 

Knowledges and Abilities:

Knowledge of general office procedures, methods, and practices; knowledge of techniques used in processing information.

Ability to check complex records and detailed information for compliance with criteria; ability to be thorough and accurate in comparing records; ability to interpret and apply written regulations; and ability to maintain confidentiality of records and evaluations.

During training, the following knowledges and abilities must be acquired: ability to review and check transcripts, records and documents for compliance with criteria using specific guides; ability to interpret information from a variety of institutions, including foreign institutions with differing records systems; ability to interpret criteria for determining eligibility and substitutions or alternatives in granting credit for degrees.


Equivalent to six months responsible experience involving academic, administrative, fiscal or statistical records processing and maintenance, OR two years of full-time college with course work specific to development of quantitative and analytical skills.

Required Qualifications 


  1. Ability to process documents and other requests in an academic setting

Knowledge, Skills, and Abilities:

  1. Ability to interpret and apply specific operating policies and procedures, perform research, and make in-depth analytical studies
  2. Strong communication and interpersonal skills to interact and communicate effectively with all levels of staff and external constituents, both verbally and in writing
  3. Strong customer service skills
  4. Strong attention to detail and accuracy
  5. Knowledge of and ability to use mathematical computations
  6. Ability to use high-level discretion and maintain a high level of confidentiality in handling problems of a sensitive nature and security of confidential records
  7. Ability to work effectively and establish and maintain cooperative working relations with internal and external entities
  8. Working knowledge of and ability to operate standard office equipment including but not limited to computer, laptop, copier, fax machine, scanner, and printer
  9. Demonstrated proficiency in ability to effectively use common computer application programs and related computer software packages (e.g. Microsoft Office Suite: Word, Excel, PowerPoint, Access, database, internet) in the course of assigned duties
  10. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community

Condition of Employment

- Ability to pass a background check

Preferred Qualifications 

  1. Equivalent to a Bachelor's degree from an accredited four-year college or university
  2. Experience in the analysis and application of academic regulations and procedures related to admissions
  3. Experience involving detailed work, including mathematical computations that require a high degree of accuracy
  4. Familiarity with online resources (i.e., College Source, AACRAO and Assist) and the Common Management System (CMS) or other student administration data system
  5. Experience working in a high production environment
Documents Needed to Apply
  • Resume
  • Cover Letter.

Failure to upload required documentation may lead to disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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