IRB & Sponsored Research Specialist

Apply now Job no: 538176
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Research, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title: The (IRB) Institutional Review Board and Sponsored Research Specialist

Classification Title: Administrative Analyst/Specialist - Exempt I

Posting Details 

Priority Application Deadline (Posting will remain open until filled): Monday, May 13, 2024 @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general direction of the Director of Research and Proposal Development, the Specialist is responsible for a broad portfolio of activities which are core to the Offices of Research, Innovation, and Economic Development (ORIED). 

The Specialist plays a central role in assisting the work lead Research Integrity and Compliance Officer and the Institutional Review Board to ensure the responsible and ethical conduct of human subjects research across campus. This position serves as the primary IRB staff, including protocol administration and review within the Cayuse system, coordination with Chairs, minutes, correspondences, and interactions with IRB members and campus researchers. The Specialist assists the Officer with other research compliance functions.

The Specialist serves as a liaison for the Research and Proposal Development (RPD) team to assist with management of grant and contract proposal development within the Cayuse system. The Specialist also performs award intake and analysis to create and route award documentation within the Cayuse system to pre-and post-award. The Specialist also maintains and ensures proposal and award data integrity across Cayuse and post-award’s Grant Management system.

FLSA: Exempt (Not eligible for overtime)

Anticipated Hiring Range: $5,000 per month - $6,100 per month; commensurate with the candidate's education, experience, skills, and training.

CSU Classification Salary Range: $4,379 per month - $7,922 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time 

Pay Plan:  12 month

Work Hours: Monday - Friday  8:00am - 5:00pm (Partial telecommute may be available after a period of training and as approved by supervisor.)

Department Information 

The Offices of Research, Innovation, and Economic Development (ORIED), a unit of Academic Affairs. We work to expand the research capacity of Sacramento State faculty, staff, and students, and to link a range of academic and infrastructure initiatives that advance our faculty and campus connections to the regional community. ORIED staff provide comprehensive services and manage support programs to advance new and equity-minded research and scholarship at our institution.

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

1. Bachelor's degree in a field relevant to research compliance or research administration, and experience in research administration, regulatory compliance or Institutional Review Board (IRB)/human subjects protection administration, or an equivalent combination of education and experience;
2. Foundational knowledge of research administration principles and practices, including knowledge of federal and state regulations and policies regarding research involving human subjects and research administration;
3. Experience with data entry as well as managing, reconciling, analyzing, and reporting of data;
4. Ability to interpret complex regulations and also guide, train and be a resource to faculty, staff, and students in their interpretation;
5. Demonstrated ability to utilize software applications to conduct research, analyze and compile information as well as maintain and implement updates to form fields and workflow settings, and troubleshoot software;
6. Demonstrated ability to take initiative, make independent decisions, exercise sound judgment, and utilize diplomacy (i.e. in confidential matters);
7. Strong organization, planning, and multi-tasking skills with the ability to adjust to frequently changing priorities;
8. Excellent written and oral communication skills including the ability to compose clear and detailed correspondence, reports, and guidance to researchers and management;
9. Experience drafting, editing and producing documents, reports, analyses, etc.; ability to proofread and edit for grammar, format, and style consistency;
10. Effective interpersonal skills with the demonstrated ability to establish and maintain strong working relationships and provide excellent customer service to internal and external constituents;
11. Extensive experience using standard office software packages (i.e.MS Office Professional Suite) and demonstrated ability to acquire genuine skill with new software programs including project management tools, databases, reporting tools, and web content management systems.
12. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Condition of Employment:
- Ability to pass a background check


Preferred Qualifications 

13. Experience working in a university environment and familiarity with campus issues, policies and practices;
14. Three years of experience in research administration, regulatory compliance or IRB/human subjects protection administration;
15. Ability to work independently to review, interpret, and analyze large numbers of protocols, make appropriate determinations, and recommend specific protocol revisions needed to achieve IRB approval;
16. Experience with project management, program management, project evaluation;
17. Experience working in grant administration, grant proposal development, and/or contract administration environment;
18. Experience conducting training sessions and workshops;
19. Experience with web content management systems and developing and publishing content through various software platforms and social media channels;
20. Completed the Collaborative Institutional Training Initiative (CITI) online course for working with human participants in research;
21. Certified in IRB management via completion of CIP (Certified IRB Professional).

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.



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