Careers

ROTC Administrative Support Coordinator II (Multiple Positions)

Apply now Job no: 534584
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Working Title:  Administrative Support Coordinator 

Classification Title: Administrative Support Coordinator II 

Posting Details 

Priority Application Deadline (Posting will remain open until filled): Sunday, February 4, 2024 @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Air Force ASC II

This position serves as the principle administrative aide to the Department Chair, acting as the focal point for continuity and interface between the University and U.S. Air Force personnel assigned as instructors for the Air Force ROTC program. The incumbent must be knowledgeable of Sacramento State University policies and procedures and be able to learn and understand relevant U.S. Air Force guidelines in support of the program's mission of producing officers for the U.S. Air Force. The incumbent must be able to perform a variety of tasks ranging from: coordinating office operations; manages records and enrollment processes; maintaining and providing updates to websites and social media accounts; maintaining and monitoring budget expenditures and processing related fiscal transactions; and other required tasks. Additionally, the incumbent must possess strong communication and organization skills. Must be able to work independently.

Army ROTC ASC II

The Administrative Coordinator (Administrative Support Coordinator II) serves as the principle administrative aide to the Department Chair, and primary Army ROTC program support providing interface between the University and U.S. Army personnel assigned to the Army ROTC program. The incumbent must be knowledgeable of the California State University, Sacramento policies and procedures and be able to learn and understand relevant U.S. Army guidelines in support of the program’s mission of producing officers for the U.S. Army. This position’s responsibilities include but are not limited to: coordinating office operations; screening student records/applications to determine admission and contracting eligibility; maintaining and providing updates to websites and social media accounts; maintaining and monitoring budget expenditures and processing related fiscal transactions; and providing lead work direction to student assistants. Additionally, the incumbent must possess strong communication and organization skills. Must be able to work independently.

FLSA: Non Exempt (eligible for overtime compensation)

Anticipated Hiring Range: $3,681 - $6,034, per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: $3,681 per month - $6,034 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time 

Work Hours: Monday - Friday 8:00am - 5:00pm. May be eligible for a partial telework schedule, upon management approval, following a probationary period.

Department Information 

Army ROTC

The Military Science Department operates as an extension office of the Military Science Department at the University of California at Davis and offers hands-on training in management and leadership.

Students learn by doing. The program assists students in all academic fields to prepare for positions of leadership in military or civilian careers.

The Department offers two program tracks; a purely academic track, and a precommissioning track for those desiring a commission in the U.S. Army.

Air Force ROTC

It is a challenge. It is an opportunity. It is a head start on a lifetime of success!

Air Force Reserve Officer Training Corps (AFROTC) programs educate and train qualified young men and women for service as commissioned officers in the U.S. Air Force (USAF) and U.S. Space Force (USSF).

The Department of Aerospace Studies offers three and four year academic and training programs towards a commission in the U.S. Air Force or U.S. Space Force. The AFROTC program is designed to develop officers in the U.S. Air & Space Forces (USAF/USSF) through leadership and academic training. Cadets participate in dialogues, problem solving, and other planning activities. Program goals are achieved through formal academic classes, physical fitness training, and Leadership Laboratory. Air Force ROTC plays an important role in preparing mature young men and women for leadership and management positions in the increasingly technical environments of the U.S. Air & Space Forces.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

  1. Thorough mastery of English grammar, punctuation and spelling.
  2. Expertise in using office software packages, technology and systems.
  3. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
  4. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
  5. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
  6. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
  7. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
  8. Ability to effectively write and present own reports.
  9. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
  10. Ability to use negotiation and persuasion skills to achieve results and expedite projects.
  11. Ability to provide qualitative and quantitative analysis.
  12. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Conditions of employment:

Ability to pass a background check.

Preferred Qualifications 

Air Force ROTC ASC II

  1. Experience working in an institution of higher education.
  2. Experience working with class scheduling and enrollment management.
  3. Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of class scheduling, admission/enrollment management and administrative policies, procedures, practices, or programs.
  4. Experience with University academic and computing environments, e.g., CFS-Financials, CMS-Human Resources/ Student Administration and Data Warehouse (SacVault), and CARS.
  5. Possess or willingness to obtain knowledge of Air Force ROTC Web Intensive New Gain System (WINGS), Department of Defense Medical Examination Review Board (DoDMERB), and/or Department of Defense Medical Examination Tracking System (DoDMETS).
  6. Experience working with military personnel.
  7. Possess or willingness to obtain knowledge of U.S. Air Force policies and regulation and/or Reserve Officers' Training Corps (ROTC).

Army ROTC ASC II

  1. Experience working in an institution of higher education.
  2. Experience working with class scheduling and enrollment management.
  3. Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of class scheduling, admission/enrollment management and administrative policies, procedures, practices, or programs.
  4. Experience with University academic and computing environments, e.g., CFS-Financials, CMS-Human Resources/ Student Administration and Data Warehouse (SacVault), and CARS.
  5. Possess or willingness to obtain knowledge of Cadet Command Information Management Systems (CCIMS), Department of Defense Medical Examination Review Board (DoDMERB), and/or Department of Defense Medical Examination Tracking System (DoDMETS).
  6. Experience working with military personnel.
  7. Possess or willingness to obtain knowledge of U.S. Army policies and regulation and/or Reserve Officers' Training Corps (ROTC).

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

 

 

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