Working Title: College Budget Analyst
Working Title: AA/S EX II
Priority Application Deadline: Sunday, November 26th @ 11:55pm PST (Posting will remain open until filled)
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
The Budget Analyst in the Dean’s Office of the College of Health and Human Services, provides lead guidance, strategic planning, analysis, monitoring, and problem solving related to the spectrum of operational, personnel, administrative, and financial functions of the College. This includes all categories of personnel in matters pertaining to Appointment, Retention, Tenure and Promotion (ARTP) and non-academic personnel. The Budget Analyst is an independent and collaborative resource person who utilizes extensive expertise to advise and engage/consult with the Dean and Associate Deans in matters such as the College’s budget, administration, personnel, enrollment management, student success, space, equipment and other resources, and facilities among others. This includes administering all General, Federal, Lottery, Trust and auxiliary funds for all personnel, equipment, general operating expenses, travel and special designated line item allocations. The incumbent serves as the primary budgetary liaison between the Deans and Academic Affairs, Budget Planning and Administration, Administration and Business Affairs, Office of Faculty Advancement (FA), Employment Services, University Enterprises Inc. (UEI), Payroll Services, College of Continuing Education (CCE), Accounting Services, Procurement and Contract Services, Accounts Payable, and outside agencies.
The position is expected to make recommendations and independently develop creative and effective systems, policies, and procedures to guide, account for, monitor, and evaluate a complex range of activities with broad impact across all departments, programs, self-support and academic centers within the College and other affiliated entities. This position utilizes thorough and advanced knowledge of a wide range of College and University policies and procedures, and interacts with a diverse population of students, faculty, staff, administrators and community members. The incumbent works independently to establish short and long-term strategic goals, targets, and deadlines, and utilizes strong organizational skills to plan, coordinate and prioritize a large volume of complex and varied range of duties, while maintaining strict confidentiality for such matters as required.
The incumbent must be knowledgeable about all policies and regulations affecting both part-time temporary and full-time temporary and permanent faculty. This includes the Policies and Procedures of the College, the University Appointment, Retention, Tenure and Promotion (UARTP) and the University Manual, as well as the ever-changing regulations pertaining to FA and Appointment, Retention, Tenure and Promotion (ARTP).
The incumbent is responsible for orienting new Department/Division Chairs in matters pertaining to budget, processing personnel and financial paperwork, as well as training new administrative support staff on how financial and personnel paperwork is processed through the College.
The position is responsible and accountable for the analysis of issues and problems related to the operation, administration and fiscal functions in the College and leading innovative solutions to address the same. The Budget Analyst serves as a primary contact and liaison/operational representative between the Dean’s Office and all other Sacramento State campus offices, particularly the Division of Academic Affairs but also other CSU campuses, the Chancellor’s Office and outside agencies in matters related to administrative, operations, and fiscal policies and procedures of the College and the University.
FLSA: Exempt (Not eligible for overtime compensation)
Recruitment Type: Regular (Probationary)
Work Hours: Monday - Friday 8:00 - 5:00 Partial telecommute may be available after a period of training and as approved by supervisor.
The College of Health & Human Services strives to be an innovative center of excellence for educating future health and human service leaders in diverse communities.
The college provides quality academic programs that educate and empower students, serve and enrich diverse communities, promote well-being, and inform policy and best practices.
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Experience with a broad scope of critical functions and activities in financial analysis and complex budgeting, such as in higher education, including public universities.
- Experience with financial projections, resource allocation, program planning, and project management.
- Experience providing lead work direction.
- Proficient in the use of Microsoft Office software.
- Excellent written and verbal communication skills (e.g. write and present reports, directives, policies and Procedures).
- Ability to interact with and guide multiple constituents in a large, complex organization.
- Strong organizational, planning, prioritization and detail-oriented skills.
- Ability to accurately coordinate financial resources within the College and as a primary liaison with Academic Affairs.
- Demonstrated ability to independently and strategically develop policies, procedures, methodology and systems for accounting and resource management and experience assessing their effectiveness.
- Demonstrated ability to independently develop and evaluate new approaches and effective solutions to complex problems across a range of college and campus units, showing innovation and creativity.
- Demonstrated commitment to diversity, equity, and inclusion.
- Ability to research, analyze, and summarize complex financial information for presentations to various stakeholders (e.g. chairs, program directors, and staff).
- Ability to work independently as well as collaboratively in a large, complex, and diverse environment.
- Ability to handle confidential information.
- Demonstrated initiative, ingenuity, and leadership in the workplace.
- Demonstrated ability to be independently dependable, use good judgement, and be fully accountable in performing work functions.
- Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Conditions of Employment
- Ability to pass a background check
Preferred: List any desirable qualifications beyond the Minimum Qualifications and those that are Required that would enhance an incumbent’s ability to perform the work of the position (e.g., additional years of experience, advanced education, certification and/or specialized training).
1.Bachelor’s degree in accounting, business, public administration or a closely related field.
2.Extensive knowledge Microsoft Excel or comparable programs for accounting, data management.
3.Supervisory or office management experience.
4.Experience in planning and leading effective meetings, conducting trainings, and orienting support staff
5.Experience in the use of Common Management System (CMS)/PeopleSoft (HR, Finance, and Student
6.Administration), SacVault/Cognos, and the Financial Data Warehouse.
7.Extensive knowledge of, and the ability to interpret and communicate effectively, the University and College infrastructures, policies and procedures.
8.Extensive knowledge of administering budgets and personnel transactions in a University setting.
9.Knowledge/understanding of higher education structure, organization, and standards.
Documents Needed to Apply
Resume, cover letter and diversity statement.
Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting.
Failure to upload these documents to the online application may result in disqualification.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.