Working Title: Buyer Trainee
Classification Title: Buyer Trainee
Priority Application Date (Posting will remain open until filled): Sunday, December 3, 2023 @ 11:55pm PST
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
The Buyer Trainee works under close supervision of the Procurement & Contract Services Manager, Procurement Lead, and with additional direction from Buyers and Contract Specialists, the incumbent performs routine purchasing, expediting and support duties while learning CSU procurement policies, methods and procedures. The incumbent is in a training capacity where they will gain knowledge and become diversified in the role.
FLSA: Non-Exempt (Eligible for overtime compensation)
Recruitment Type: Temporary (Upon successful completion of the training program, the trainee may be moved into the Buyer I classification)
Work Hours: Monday - Friday; 7:30 am – 4:00 pm.
The University's Procurement & Contract Services Office provides the campus community cost-efficient and effective services for all acquisitions and contracting needs. To accomplish this, procedures have been established that provide departments with a smooth flow of incoming requisitions through the procurement cycle and delivery of supplies or services to the campus.
Knowledge and Abilities:
Knowledge of general office procedures, methods, and practices. During training, the following knowledges and abilities must be acquired: basic methods and procedures of purchasing; process of competitive bidding as required by the California State Statutes and Codes; writing of routine, non-specialized specifications; purchasing of standard items; recording and documenting purchasing activities; ability to communicate these knowledge and abilities clearly in English in writing and speaking.
Equivalent to two years of general work experience in accounts payable, ordering, shipping and receiving, or financial record keeping or purchasing.
High school diploma or equivalent and 1-2 years of experience assisting in purchasing tasks such as preparing requisitions and/or purchase orders, ordering materials/supplies, maintaining and monitoring supply inventories, preparing billing information; or
A combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the position.
1. General knowledge of methods and procedures used in the preparation and presentation of written and oral reports, such as those relating to bids and contracts.
2. Experience responding to customer feedback as it relates to service and providing appropriate solutions in a timely manner.
Knowledge, Skills, and Abilities:
3. Ability to assist in basic negotiation principles and their appropriate use in a procurement environment.
4. Ability to define problems, collect data, establish facts, and draw valid conclusion.
5. Ability to read and understand procurement-related documents such as price lists, catalogs, requisitions, vendor quotes and invoices
6. Ability to communicate effectively and establish/maintain effective working relationships with the campus community, suppliers and visitors.
7. Ability to learn and understand the principles, methods and procedures used in the purchase of services and commodities.
8. Ability to follow departmental policy rules and regulations governing purchasing activities.
9. Ability to understand budgetary accounts and controls to ensure purchases are properly charged and do not exceed authorized funds.
10. Ability to add, subtract, multiply and divide, use common units of measure and make calculations such as interest, discount, shipping charges, etc.
11. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Condition of Employment:
Ability to successfully complete a background check.
12. Certification from an accredited procurement program (CPM,CPPB,etc.)
13. Knowledge of buying and cost/value analysis.
14. Experience working in a public procurement environment
Documents Needed to Apply
Resume and cover letter.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person.
Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is a sponsoring agency ( ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.