Working Title: Administrative Analyst

Classification Title: Administrative Analyst/Specialist Non-Exempt

Posting Details 

Priority Application Date: Wednesday, November 1st @ 11:55pm PST (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the direction of the Assistant Vice President of Equity and Belonging in Peer Programs & Director of Peer and Academic Resource Center (PARC). The Administrative Analyst provides primary personnel and budgetary support to the Assistant Vice President of Equity and Belonging in Peer Programs to ensure personnel and financial processes are performed within the policies of the University and the CSU System. This position collaborates with the management and staff of designated programs/departments to ensure that administrative, personnel and financial resources are administered in a manner that supports the strategic goals of Academic Affairs.

FLSA: Non-exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,518 per month - $4,336, depending on qualifications and experience

CSU Classification Salary Range: $3,518 per month - $6,791 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: M-F, 8:00 am - 5:00 pm, hours may vary according to department needs

Department Information 

The mission of the Peer and Academic Resource Center (PARC) is to promote the scholastic achievements of students through enriched and supportive peer-learning opportunities that aid students along the pathway to degree attainment. PARC utilizes a relatively untapped resource at the University, the talented and knowledgeable students who serve as SI Leaders, Peer Advisors and Peer Tutors. Our motto embodies who we are as a Center: Successful students promoting student success!  For more information, visit: https://www.csus.edu/center/peer-academic-resource/

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

EXPERIENCE/EDUCATION:

1. Experience and proficiency using standard office software (Microsoft Word, Excel, Access, PowerPoint, Outlook, etc.) to prepare reports and effectively communicate with colleagues and business partners.

KNOWLEDGE, SKILLS, ABILITIES:

2. Thorough knowledge of budget policies and procedures, in addition to operational and fiscal analysis techniques, planning, and management.
3. Thorough knowledge of personnel policies and procedures, in addition to operational analysis and techniques for personnel planning and management.
4. Ability to use MS Excel to perform budget plans and projections. Ability to reconcile expenses and to identify and address discrepancies.
5. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
6. Advanced skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
7. Expertise in investigating and analyzing problems with broad administrative impact and implications.
8. Ability to organize and plan work and projects, to maintain multiple priorities, and to anticipate and address problems in a proactive manner.
9. Ability to make independent decisions, maintain confidentiality, and exercise sound judgement
10. Demonstrated ability to effectively interpret, organize, and present information and ideas in writing and in oral presentations.
11. Demonstrated ability to establish and maintain effective and collaborative working relationships within and outside of the work group, and serve as a liaison for the organizational unit.
12. Ability to train others on new skills and procedures, as well as provide lead work direction.
    

Preferred Qualifications 

1. A Bachelors Degree from an accredited university.
2. Experience with personnel administration in a bargaining-unit environment.
3. One or more years of experience working with personnel and/or financial administration in a large, complex organization.
4. Two or more years of administrative work experience, professional training.
5. Experience using PeopleSoft (i.e., Common Management Systems Human Resources and CFS modules)
6. Experience within the CSU in an administrative role related to personnel and/or finance.
7. Thorough knowledge of policies, procedures, and regulations pertaining to personnel and budget processing in higher education.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is a sponsoring agency ( ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.