Field Administrative Support Coordinator

Apply now Job no: 531682
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location)

Working Title: Field Administrative Support Coordinator

Classification Title: Administrative Support Coordinator II (ASC II)

Posting Details 

Priority Application Date: Wednesday, October 4th @ 11:55pm PST (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Field Director and the School's Director/Chair, the incumbent is responsible for administrative implementation of the field program in order to ensure quality of practicum placements congruent with the accreditation standards set by the Council on Social Work Education. Responsibilities include maintaining, monitoring, and reconciling the field budget, maintaining databases and ensuring accurate data files and records, providing outreach and support to community partners, providing support and training for students and faculty, providing lead work direction to student assistants, maintaining the department website, and completing other duties and projects as assigned.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3681 per month - $4268 per month

CSU Classification Salary Range: $3681 per month- $6034 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  2

Recruitment TypeTemporary 

Time BaseFull-Time

Work Hours: Monday - Friday 8:00am - 5:00pm

Department Information 

The School of Social Work strives to prepare ethical and competent social workers who can both lead and serve our richly diverse populations in the development and delivery of services that contribute to human well-being and social justice.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics, beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 


  1. Experience performing clerical and administrative support functions in an office environment.
  2. Experience working with diverse and multi-cultural populations; experience working with the public.
  3. Experience in using office software packages, technology, and systems, such as coordinating/maintaining complex databases, queries, shared files, reporting tools, etc.


  1. Proficiency in operating standard office equipment.
  2. Strong oral and written communication skills.
  3. Strong interpersonal skills.
  4. Strong organizational and prioritization skills to handle multiple priorities and meet deadlines
  5. Ability to demonstrate initiative and work independently as well as part of a team
  6. Ability to maintain accuracy, integrity, and confidentiality of data.
  7. Ability to train and provide lead work direction to others (e.g., student assistants)
  8. Ability to identify and understand problems from a broader perspective and develop/recommend proposed solutions
  9. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
  10. Ability to research, collect and analyze data

Physical Requirements:

  1. Ability to frequently move and organize office supplies.

 Schedule Requirements:

  1. Ability to travel and/or work flexible hours, including Saturdays and/or Sundays during Division’s weekend schedule, as needed.

 Conditions of Employment:

Ability to successfully pass a background check. 

Preferred Qualifications 

  1. Knowledge of the university infrastructure, policies, and procedures
  2. Knowledge of Web Content Management System (Cascade Server) for updating, creation, and management of webpages; SacSend Messaging System for sending mass e-mails to students, faculty, and staff; EMS OPUS for securing meeting, workshop, and training space; CMS HR/SA, CFS Finance, SacVault (Cognos), Canvas; and CalStateS4 for risk management, tracking, and organization of field practicum.
  3. Ability to work on large scale, complex projects and events with a broad, visible impact that involves coordination with other departments, universities, and several hundred community agencies.
  4. Demonstrated ability to make independent decisions and exercise sound judgement.
  5. Experience in all aspects of survey creation using Google Forms, Microsoft Forms, and Qualtrics; exporting results into Excel or Google spreadsheets; and manipulating data into various reports and/or charts.
  6. Previous experience with and/or knowledge of field practicum (for example, [clinical] practicum for applied health practitioners).

Documents Needed to Apply

Resume, cover letter and diversity statement.

Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting.

Failure to upload these documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.



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