Working Title: Library Administrative Support Coordinator II
Classification Title: Administrative Support Coordinator II
Posting Details
Priority Application Deadline: Sunday, September 10th @ 11:55pm PST (Posting will remain open until filled)
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
The Administrative Support Coordinator II (ASC II) position's primary responsibility is to provide Library-wide administrative support in the Dean's Office of the University Library. The incumbent provides direction, leadership, and independently performs and coordinates administrative duties under the general direction of the Administrative Analysts/Specialists.
The ASC II is responsible for providing administrative support to the Office of the Dean of the Library and Associate Deans of the Library, and assists with the day-to-day operations of the office. Incumbent is responsible for the coordination of the student personnel program, student payroll, gift/loan agreements and assists with recruitment and facilities management.
FLSA: Non-Exempt (Eligible for overtime compensation)
Anticipated Hiring Range: $3,681 per month - $3,959 per month, commensurate with the candidate's education, experience, skills, and training.
CSU Classification Salary Range: $3,681 per month - $6,034 per month
Recruitment Type: Temporary (renewable based on funding)
Work Hours: Monday - Friday; 8:00 a.m. - 5:00 p.m.
As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities.
The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds to join our growing organization of 25 library faculty, 30 staff and approximately 30 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success.
The University Library is committed to ensuring our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement.
https://library.csus.edu/
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Experience:
- Experience coordinating clerical and administrative support functions in a large/complex academic, administrative or program office, and/or in a higher-level administrative office or comparable setting.
Knowledge, Skills, and Abilities:
- Proven knowledge of oral written and communication skills.
- Demonstrates strong commitment to diversity, equity, and inclusion in higher education.
- Thorough knowledge of Microsoft Office systems (specifically Excel and Word) and ability to use a broader range of technology, systems and packages.
- Ability to carry out work independently, and as a team member.
- Ability to carry out complex projects involving coordination with other departments.
- Ability to multitask throughout the day and maintain strong organization skills
- Ability of conducting a broad range of administrative problems which may at times require research, analysis, and evaluation of information.
- Ability to draft and compose correspondence and standard reports.
- Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.
- Ability to provide evaluation and recommendations related to operational and procedural matters.
- Ability to perform business math, such as calculate rations and percentages, track and analyze financial and/ or budgetary data, and make accurate projections requiring some inference.
Conditions of Employment
Ability to pass a background check
- Experience working in higher education.
- Experience with University software, e.g. CMS (SA), CMS (HR), Handshake, CHRS – Page Up.
Documents Needed to Apply
Resume and cover letter.
Failure to upload required documentation may result in disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at
https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to
hr-empservices@csus.edu
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.