Working Title: Alumni Chapters and Networks Officer
Classification Title: Administrative Analyst/Specialist - Exempt II
Posting Details
Priority Application Date: Tuesday, September 12, 2023 (Posting will remain open until filled).
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
Under the general direction of the Assistant Vice President (AVP) of Alumni Relations and the Sacramento State Alumni Association, the Alumni Chapters and Networks Officer, is directly responsible for developing, implementing and administering all aspects of alumni chapters, networks and affinity groups for our 275,000+ alumni.
The incumbent leads the building and strengthening of relationships with alumni, members, volunteers, donors and friends through chapters, networks and affinity groups in support of Sacramento State. The incumbent’s responsibilities include: (1) program leadership, coordination and providing direction to 80+ alumni volunteer leaders related organizational structure, events, activities and programs; (2) recruiting, training, and motivating, these alumni volunteer leaders, including providing redirection as needed; (3) formulating, implementing, and maintaining standard operating policies and procedures; (4) developing and monitoring program budgets and strategic plans; (5) overseeing the development of collateral materials and communications necessary to foster broad alumni engagement; and (6) providing ongoing analysis and evaluation of chapter, network and affinity group programs.
The Alumni Chapters and Networks Officer will coordinate use of all mediums including print, email, web, online community and social media in promoting these groups and related engagement programs, then track results, prepare reports and present them to the Alumni Board and campus administrators.
The incumbent develops and maintains relationships with a wide variety of campus partners, alumni and community members, including the Deans of each college and their Directors of Development. The Alumni Chapters and Networks Officer is also the lead in working with volunteers serving on the Alumni Board of Directors Chapter Engagement Committee, ensuring that discussion is meaningful and leads to program development, volunteer engagement and increased alumni participation.
Overall, the Alumni Chapters and Networks Officer supports the goals of Alumni Relations and the mission of the Sacramento State Alumni Association, to connect, engage, and celebrate alumni, students and friends of Sacramento State while building lifelong relationships that support the future of our University.
FLSA: Exempt (not eligible for overtime)
Recruitment Type: Regular (Probationary)
Work Hours: Monday - Friday, 8am - 5pm. Work hours may vary based on operational needs.
Operating as an interdependent alumni organization, Alumni Relations (a campus department) and the Sacramento State Alumni Association (a 501 (c)(3) non-profit organization), our mission is to connect, engage and celebrate the alumni, students and friends of Sacramento State while building lifelong relationships that support the future of our University.
To accomplish this, we engage volunteer leaders through the Alumni Association Board of Directors, Board Committees, and Alumni Chapters and Networks, in encouraging philanthropic support, supporting the mission of the University and overall striving to create an inclusive community of engaged alumni.
We are responsible for planning and funding engagement programs, alumni recognition/awards events, mixers, reunions, recent graduate activities, student engagement, and alumni communications. In addition to these engagement opportunities, we award scholarships, manage and maintain the Leslie & Anita Harper Alumni Center, solicit programmatic sponsorships and scholarship donations, and support Alumni Association Membership.
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Bachelor’s Degree and/or equivalent training and administrative work experience.
- Demonstrated experience coordinating, directing and managing volunteers, and volunteer programs.
- Demonstrated ability to think strategically and creatively in developing and recommending program goals, policies and procedures for assigned segments of the alumni engagement program with minimal supervision.
- Demonstrated ability to work with volunteers in a non-profit, board structured organization.
- Experience working with project and/or program budgets.
- Knowledge of financial recordkeeping and related procedures.
- Highly developed problem-solving skills, with demonstrated sound judgement in identifying issues, evaluating the situation, interpreting and applying policies and procedures, defining objectives, and formulating a recommended plan of action.
- Strong interpersonal skills with the ability to interact in an effective and appropriate manner with diverse populations.
- Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus
- Excellent verbal and written communication skills.
- Excellent organizational and detail-oriented skills to meet deadlines and achieve established goals.
- Proficiency in policy and process documentation.
- Ability to work independently and collaboratively.
- Ability to maintain confidentiality.
- Ability to assist with event planning and coordination.
- Demonstrated project management and organizational skills; ability to set priorities and meet deadlines, while balancing multiple projects and maintaining accuracy
- Ability to compile, write, and present report.
- Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Work Schedule Requirements:
19. Ability to work evenings and weekends, as needed.
20. Ability to work off-campus, as needed.
Conditions of Employment:
Ability to successfully complete a background check.
- Two to four years of progressively responsible experience in a university, not-for-profit, philanthropic or member-based environment, preferably in Alumni Relations, with demonstrated use of technology solutions.
- Experience using a complex customer relationship management (CRM) database.
- Experience working with fundraising
Documents Needed to Apply
Resume
Cover Letter
Failure to upload required documentation may result in disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.
COVID-19 Vaccine Certification Information:
Per the
CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.