Working Title: Personnel and Budget Analyst - English Department
Classification Title: Administrate Analyst/Specialist NE
Priority Application Date: September 14, 2023 @ 11:55pm PST (Posting will remain open until filled)
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
The Budget and Personnel Analyst serves as the primary fiscal and personnel resource for the English Department. The incumbent functions largely independently and with considerable discretion, under the general direction of the English Department Chair, in managing all aspects of the department’s budget and personnel matters. Primary duties include: Management, administration, and oversight of the department budget which includes multiple stateside, auxiliary and scholarship funds; and, management, administration and oversight of all personnel contracts for faculty, staff, students, and special contracts. The incumbent coordinates and serves as lead to department administrative staff, and collaborates with the college dean’s office and other offices to effect fiscal, personnel, and contractual accountability.
In conjunction with the Department Chair, the incumbent oversees the administration of the department’s Appointment, Retention, Tenure and Promotion (ARTP). Working with the Department Chair and the College Dean’s Office, the incumbent builds, maintains and analyzes the department’s course schedule and faculty workload. The incumbent facilitates lecturer hiring, tracks entitlements, and generates contracts. The AA/S also coordinates all department travel and oversees and maintains confidential data.
FLSA: Non-Exempt (Eligible for overtime compensation)
Recruitment Type: Regular
Work Hours: Monday - Friday 8:00 AM - 5:00 PM
We are a dynamic and inclusive English Department dedicated to fostering a love for language, literature, and critical thinking. Our team of dedicated educators and scholars create a vibrant learning environment where students are encouraged to explore diverse literary worlds, express themselves creatively, and develop essential communication skills. Our mission is to provide students with a comprehensive and interdisciplinary education in English language, literature, and communication. We strive to cultivate critical thinking, effective communication skills, cultural awareness, and a lifelong love for learning among our students. Through our rigorous academic programs and engaging teaching methods, we aim to prepare individuals who can excel in diverse careers and contribute meaningfully to society.
Entry to this classification requires general knowledge and skills in the applicable administrative or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement administrative policies, procedures, practices, or programs.
- Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
- Demonstrated history of and commitment to building and maintaining a respectful and professional work environment.
- Experience providing day-to-day administration of programs and performing a variety administrative and technical analytical work related to operations and procedures.
- Experience in office coordination, scheduling, and operations.
- Demonstrated ability to take initiative and independently plan, organize, coordinate and perform in a variety of situations with diverse priorities.
- Demonstrated problem solving abilities; ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
- Demonstrated ability with applying sound accounting, budgeting, and planning practices.
- Experience developing, administering, monitoring, reconciling, and auditing a complex budget consisting of multiple sources of revenue and expenses.
- Experience developing, administering, monitoring, reconciling, and auditing complex personnel transactions, functions and practices (i.e. special consultants, honoraria, contracts).
- Experience performing research, collecting data, analyzing and applying the data.
- Demonstrated ability to communicate effectively, present ideas and concepts in a written, oral, or presentation format including preparing executive reports, budget summaries and operational reports.
- Demonstrated ability to research, develop and evaluate policies and processes, including the collection, evaluation, and interpretation of data to make appropriate recommendations.
- Experience maintaining sensitive and confidential information, and demonstrated ability to use discretion regarding confidential matters.
- Demonstrated ability to work independently as well as in a team environment.
- Demonstrated ability to organize, plan, delegate and provide lead work direction to others as needed.
- Extensive knowledge of University and Department infrastructures, policies and procedures and administering budgets in a university setting.
- Demonstrated experience with preparation and maintenance of complex course schedules and detailed workload reports.
- Proficient with Sacramento State’s systems such as Common Management System (CMS), Common Financial System (CFS), and Cognos systems, Concur, OnBase, Adobe.
Documents Needed to Apply
Resume and cover letter
Failure to upload required documentation may result in disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.
COVID-19 Vaccine Certification Information:
Per the CSU COVID-19 Vaccination Policy
, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.