Executive Assistant, AVP for Student Affairs/Dean of Students

Apply now Job no: 531061
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Working Title: Executive Assistant, AVP for Student Affairs/Dean of Students

Classification Title: Administrative Analyst/ Specialist, Exempt I

Posting Details 

Priority Application Date (Posting will remain open until filled): Wednesday, September 13th @ 11:55pm PST

Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Executive Assistant for the Associate Vice President/Dean of Students Office is directly responsible to the Associate Vice President for Student Affairs/Dean of Students (AVP/DOS) within the broad guidelines and established procedures, policies, and regulations governing faculty, staff, and administrators.

The Executive Assistant to the AVP/DOS also provides administrative support to the Associate Dean of Student Affairs, and the Assistant Dean of Students/Campus Conduct Officer, and serves as back-up when the Executive Assistant to the VPSA in unavailable.

Work involves a broad scope of duties to address and support complex and sometimes unprecedented administrative work in support of the AVP/DOS and their designees. The Executive Assistant participates with the Student Engagement & Success’ Leadership Team and is responsible for direct interaction with students, students’ families, upper-level campus administrative and academic administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate confidential information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent works collaboratively with other members of the AVPSA’s leadership and staff throughout the division on multiple projects supporting university priorities and activities.

FLSA: Exempt (not eligible for overtime compensation)

Anticipated Hiring Range: $4,170 per month - $5,025 per month

CSU Classification Salary Range: $4,170 per month - $7,545 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time 

Pay Plan: 12 months 

Work Hours: 8am- 5pm, Hours may vary outside these times as needed

Department Information 

Student Engagement & Success (SES) is designed to support student’s life and success outside of the classroom. SES areas provide services for educational success, personal development, and rewarding student experience.

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

  1. Experience supporting high-level administrative leaders in a complex, diverse environment.
  2. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public.
  3. Experience in appointment and meeting scheduling, travel planning, and excellent organizational skills including some experience in workflow and/or project management: ability to effectively organize, multitask, delegate, and timely and appropriate follow up.
  4. Ability to be flexible and adapt to rapidly changing priorities;
  5. Ability to flex a work schedule to fit the specific needs of the AVPSES (e.g. early evening work, occasional weekend work, and occasional travel if needed.)
  6. Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple  high priority tasks.
  7. Ability to work independently and as a member of a highly collegial and productive team.
  8. Ability to interpret policies, procedures, and other institutional communications and summarize them and/or communicate them effectively to others in writing or verbally.
  9. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector).
  10. Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel and PowerPoint
  11. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed.
  12. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Conditions of Employment

  • Ability to pass a background check

Preferred Qualifications 

  1. Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience.
  2. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment.
  3. Direct experience and knowledge of working in an educational and/or university environment.

Documents Needed to Apply


Cover Letter

Failure to upload required documentation may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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