Working Title: Executive Assistant, AVP for Student Affairs/Dean of Students

Classification Title: Administrative Analyst/ Specialist, Exempt I

Posting Details 

Priority Application Date (Posting will remain open until filled): Wednesday, September 13th @ 11:55pm PST

Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Executive Assistant for the Associate Vice President/Dean of Students Office is directly responsible to the Associate Vice President for Student Affairs/Dean of Students (AVP/DOS) within the broad guidelines and established procedures, policies, and regulations governing faculty, staff, and administrators.

The Executive Assistant to the AVP/DOS also provides administrative support to the Associate Dean of Student Affairs, and the Assistant Dean of Students/Campus Conduct Officer, and serves as back-up when the Executive Assistant to the VPSA in unavailable.

Work involves a broad scope of duties to address and support complex and sometimes unprecedented administrative work in support of the AVP/DOS and their designees. The Executive Assistant participates with the Student Engagement & Success’ Leadership Team and is responsible for direct interaction with students, students’ families, upper-level campus administrative and academic administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate confidential information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent works collaboratively with other members of the AVPSA’s leadership and staff throughout the division on multiple projects supporting university priorities and activities.

Department Information 

Student Engagement & Success (SES) is designed to support student’s life and success outside of the classroom. SES areas provide services for educational success, personal development, and rewarding student experience.

https://www.csus.edu/student-affairs/

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

1. Experience supporting high-level administrative leaders in a complex, diverse environment.
2. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public.
3. Experience in appointment and meeting scheduling, travel planning, and excellent organizational skills including some experience in workflow and/or project management: ability to effectively organize, multitask, delegate, and timely and appropriate follow up.
4. Ability to be flexible and adapt to rapidly changing priorities;
5. Ability to flex a work schedule to fit the specific needs of the AVPSES (e.g. early evening work, occasional weekend work, and occasional travel if needed.)
6. Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple  high priority tasks.
7. Ability to work independently and as a member of a highly collegial and productive team.
8. Ability to interpret policies, procedures, and other institutional communications and summarize them and/or communicate them effectively to others in writing or verbally.
9. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector).
10. Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel and PowerPoint
11. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed.
12. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Conditions of Employment

• Ability to pass a background check

Preferred Qualifications 

1. Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience.
2. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment.
3. Direct experience and knowledge of working in an educational and/or university environment.

Documents Needed to Apply

Resume

Cover Letter

Failure to upload required documentation may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.