Graduate Evaluator I

Apply now Job no: 530914
Work type: Staff
Location: Sacramento
Categories: Unit 4 - APC - Academic Professionals of California, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Working Title: Graduate Evaluator I

Classification Title: Evaluator I

Posting Details 

Priority Application Deadline (Posting will remain open until filled): Monday, September 4th at 11:55 p.m. PST

Position Summary: Reporting directly to the Associate Dean for Graduate Studies and under the leadership of the Graduate Degree Services Student Support Professional, the Graduate Evaluator the graduate evaluator's primary responsibilities are to provide evaluation services to Sacramento State students.

The responsibilities include evaluation of prospective student transfer coursework for admission, and review of transferable coursework for the graduate student's intended degree plan; review and evaluation of coursework for advancement to candidacy; and final review and evaluation of coursework for the degree. The academic record evaluation will apply all Sac State graduate studies policies, including appropriate catalog year evaluation, assessment of course timeline regulations, repeat/replace rules, and other appropriate considerations. The graduate evaluator will meet with students, in a variety of modalities, to discuss and review evaluations and submission of required documents in partial fulfillment of the graduate degree. This position may also be required to enter transfer coursework into PeopleSoft, handle online course posting, build advancement to candidacy degree plans, and use degree audit to assist with evaluation. The Graduate Evaluator will also assist with verification of international and domestic degrees; review and assessment of university requirements for culminating experience coursework; and enter appropriate information into records system. The Evaluator must have excellent communication skills, both written and oral, and must be able to effectively communicate remaining degree requirements. The Graduate Evaluator will serve as a resource to appropriate university staff, faculty, and campus community. This position also participates in Hornet Success Welcome, New Student Orientation, Culminating Experience Workshops, Commencement, and other on campus events pertaining to Graduate Studies.

FLSA: Non-exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,866 per month - $4,255 per month

CSU Classification Salary Range: $3,866 per month - $5,440 per month 

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Work Hours: M-F 8am -5pm (possible summer hours 7:30am-4pm), with other hours as required, which may include evening and weekend hours during peak periods. Not eligible for telework. 

Department Information 

The Office of Graduate Studies, in partnership with the other colleges and departments at the university, provides leadership for the advancement of graduate education at Sacramento State. Graduate Studies supports the development and vibrancy of quality graduate programs, and serves the scholarly and professional needs of graduate students at the university and into their careers. Our work is guided by our core values of excellence, integrity, equity, and service.

The Graduate Center supports students along the entire process of the graduate student experience at Sac State; from undergraduates interested in graduate study to prospective students applying through graduation and all the steps in between.

Minimum Qualifications 

Knowledge and Abilities:
Knowledge of the format and interpretation of course records and transcripts of institutions of higher education; knowledge of authenticating course credits and comparing records of differing formats, such as foreign records; knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations, and knowledge of application of campus resource guidelines for making determinations using various criteria.
Ability to be thorough, consistent and accurate in the interpretation of records against criteria; ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process; ability to maintain resources which document and update criteria; ability to explain criteria and evaluations to others; ability to make accurate records; ability to organize work to meet deadlines; ability to safeguard the confidentiality and security of records.
Equivalent to completion of a formal training program in academic records evaluation OR one year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation.
Required Qualifications 
Must be comparable to the Minimum Qualifications, appropriate to the skill level of the position, and would allow an incumbent to satisfactorily perform the Essential Functions of the position.
1. Experience in the analysis and application of academic regulations and procedures related to degree evaluation.
2. Experience related to academic curriculum and degree programs.
3. Ability to perform mathematical computations.
4. Experience with working in project management, building data in complex databases, and managing database operations.
5. Ability to solve complex problems, exercise independent judgment, and convey information to key stakeholders.
6. Experience where attention to detail, accuracy and confidentiality are critical components.
7. Ability to use and operate a personal computer, reader/printer, copiers, printers, telephone, typewriter, calculator and fax.
8. Knowledge of communication techniques to clearly convey information in both written and verbal formats
9. Ability to evaluate situations and determine the best solution based on present policies and practices
10. Ability to work with Computer Programs, Systems and Databases.

Preferred Qualifications 

11. Knowledge of policies related to graduate studies (Title V, CSU, CSUS).
12. Experience with working with the following technological programs/tools: CMS, OnBase, EAB, Cognos.
13. Experience reviewing documents for format requirements.
14. Experience delivering with public presentations.

Documents Needed to Apply

Resume, cover letter and a diversity statement.

Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, faculty and community members in a diverse University setting. 

Failure to upload these documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:
The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.


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