Working Title: Academic Personnel Analyst
Classification Title: Administrative Analyst/Specialist I - Exempt
Priority Application Deadline: Tuesday, May 30th @ 11:55 pm PST (Posting will remain open until filled)
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
This position reports directly to the Director of Academic Personnel (DAP) and operates within the broad guidelines and established procedures, policies and regulations governing Unit 3 Faculty Employees. This position provides administrative and analytical support to the DAP and the Office of Faculty Advancement (OFA) and has responsibilities for dealing with a cross-section of mid and upper level campus administrative and academic administrators, community, and private officials, as well as members of the Office of the Chancellor Office and Sacramento State campus staff. The incumbent will work with confidential and other sensitive information that must be handled with a significant level of professional judgment, discretion and, confidentiality.
The Academic Personnel Analyst is responsible for interpretation and application of collective bargaining agreement (CBA) language and campus and system-wide policies and procedures. The incumbent serves as the primary resource for the campus with regard to Unit 3 additional employment for multiple special programs and funding sources. In addition, they will also have responsibility for a wide variety of other duties associated with academic personnel employment and administration. Incumbent will be required to interpret, apply and communicate applicable labor contract provisions, policies and procedures to other campus personnel.
Incumbent will be required to provide and implement recommendations for improved business processes and develop and assist with maintaining relevant information on the Office of Faculty Advancement website, CANVAS sites, etc.
Serves as a functional team member on the campus HR information systems team for current and all future HR modules/systems. Works with the OFA senior academic personnel analysts and campus technology teams to resolve issues.
The incumbent is expected to manage their time effectively while handling the variety of tasks that progress over the course of the academic year. Incoming questions from the campus community require thoughtful prioritization to ensure that assignments meet deadlines. Strong communication skills and professionalism are required, since this position is a main point of contact with campus departments and works directly with campus administrators.
FLSA: Exempt (Not eligible for overtime compensation)
Anticipated Hiring Range: $4,170.00 per month - $4,387.00 per month
CSU Classification Salary Range: $3,897.00 per month - $7,051.00 per month
Recruitment Type: Regular (Probationary)
Work Hours: M-F, 8am - 5pm, irregular hours as needed
The Office of Faculty Advancement is responsible for recruiting and retaining a diverse faculty of talented educators, and serving them across their entire career span at California State University, Sacramento.
As the campus resource for the policies and programs governing instructional faculty, coaches, counselors, and librarians, we oversee faculty hiring committee training and support, temporary faculty hiring support, orientation of new faculty, department chair appointments and stipends, department chair development, labor relations matters, sabbaticals, compensation programs, faculty early retirement program (FERP), implementation of HRIS and other academic related technology initiatives, and interpretation and implementation of the Unit 3 collective bargaining agreement and University ARTP Policy.
Entry to this classification requires general knowledge and skills in the applicable administrative and/ or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/ or equivalent training and administrative work experience involving study, analysis, and/ or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Progressively responsible administrative/ office support experience.
- Experience in researching and analyzing problems with a broad administrative impact and implications.
- Strong organizational skills with the ability to efficiently and effectively prioritize work and organize and facilitate multiple projects simultaneously.
- Ability to take initiative and work independently, anticipate problems and address them proactively, set priorities, meet deadlines and exercise sound judgment and discretion toward the completion of assignments and projects where numerous and diverse demands and interruptions are involved.
- Ability to interpret policies and procedures, apply them to day-to-day operations and be a resource to staff and others in their interpretation and application.
- Ability to exercise judgment, discretion, and initiative when addressing/ analyzing problems and develop and recommend solutions.
- Excellent written and verbal communication skills with a solid foundation in the composition of various types of communication as well as proofread and edit written materials prepared by others.
- Excellent interpersonal skills with the ability to handle interpersonal interactions at all levels and handle highly sensitive situations using discretion and judgment and establish and maintain cooperative working relationships with a diverse campus community and public.
- Proficiency with Microsoft Office Suite and ability to learn other technology applications as necessary (ie, website development/maintenance, Canvas, PeopleSoft, etc)
10. Bachelor's degree from an accredited university.
11. Experience working in a Human Resources/ Academic Personnel environment within higher education.
12. Knowledge of/Experience with PeopleSoft HR or other human resources information systems (HRIS).
13. Knowledge of/Experience with Applicant Tracking Systems (ATS) (People Admin, Page Up, other).
14. Experience preparing and processing a wide variety of employment transactions.
15. Knowledge of collective bargaining agreements and personnel policies and procedures.
16. Experience interpreting and applying collective bargaining agreement language in day-to-day operations.
17. Experience working in a unionized environment.
18. Strong decision-making skills.
19. Experience working with Canvas - setting up courses, maintaining content, etc.
Documents Needed to Apply
Resume and cover letter.
Failure to upload required documentation may result in disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to firstname.lastname@example.org
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.