Working Title: Procurement & Contract Services Coordinator
Classification Title: Administrative Support Coordinator II
Posting Details
Priority Application Date (Posting will remain open until filled): Monday, March 27, 2023 @11:55pm PST
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
Under general supervision of the Procurement & Contract Services Manager and Chief Procurement Officer, this position will serve as the primary administrative resource for the Procurement and Contract Services (P&CS) department. The incumbent must possess strong organizational, interpersonal, and time management skills; exhibit the ability to investigate, troubleshoot and provide recommendations to address administrative issues; perform a broad range of administrative, operational, and technical duties which require intermediate to advanced knowledge of procurement practices, California laws and regulations, financial computer software and web-based applications, and general office management procedures in support of internal and external personnel. Accountable for independently organizing and prioritizing complex tasks for the department and delegating appropriately.
FLSA: Non-Exempt (Eligible for overtime compensation)
Anticipated Hiring Range: $3,681 - $4,270 per month, commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: $3,681 - $6,034 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Salary Grade/Range: Range 2
Recruitment Type: Regular
Work Hours: Monday through Friday, 8:00am to 5:00pm
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
Qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years or related office work experience.
Skills:
- Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
- Strong verbal, written, and interpersonal communication skills to effectively convey information, provide clear direction, and respond to questions from staff, faculty, peers, suppliers/contractors, leadership, and others as warranted.
- Expertise in using standard office equipment; computers; software programs such as Microsoft Excel, Word, PowerPoint, Outlook, Adobe; enterprise financial systems, and video conferencing tools such as Zoom, Microsoft Teams, etc.
- Excellent time management, problem-solving, and organizational skills to ensure assigned projects are completed accurately and on time and; be accountable for the results.
- Thorough knowledge of English grammar, punctuation, and spelling.
Abilities:
- Ability to learn, understand and apply policies, laws, and regulations to ensure database entries and updates are compliant.
- Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist.
- Ability to effectively present information, provide training, and respond to questions from faculty, staff, suppliers, and students.
- Ability to multi-task, manage a high volume of work, and effectively adapt to change.
Experience:
- Demonstrated progressively responsible administrative support experience with a wide variety of duties and responsibilities including providing customer service and administrative support in a high-volume, deadline-driven environment.
- Experience acting as a primary point for administrative duties in a department which would act in coordination, and in liaison with other offices, individuals on a range of operational and administrative issues.
- Experience with providing administrative support coordination and work independently handling multiple projects or priorities.
- Experience addressing issues in a fast-paced administrative work environment and ability to apply solutions to resolve issues.
- Experience presenting information and responding to questions from various client groups such as faculty, staff, administration, customers, and the general public.
- Experience with document management and retention including utilizing scanning equipment and indexing documents.
- Bachelor’s degree from an accredited college or university.
- Experience working at an institute of higher learning, preferably the California State University (CSU) system.
- Knowledge of public procurement processes.
- Experience using the CSU’s Common Financial System (CFS) and/or Jaggaer.
- Experience with procurement department functions and related processes and procedures
Documents Needed to Apply
Resume and cover letter
Failure to upload required documentation may lead to disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at
https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to
hr-empservices@csus.edu
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.