Working Title: Administrative Support Coordinator II - Geography
Classification Title: Administrative Support Coordinator II (ASC II)
Posting Details
Priority Application Deadline: Sunday, March 26th @ 11:55pm PST (Posting will remain open until filled)
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
The Administrative Support Coordinator II (ASC II) provides administrative and clerical support through successful coordination of projects/events/activities while being cognizant of deadlines. Under general supervision of the Department Chair, the incumbent is responsible for the day-to-day office management.
The position is responsible for the Department’s records (including the retention and/or shredding of those records). The ASC II maintains the Department’s financial records, reviews the University financial reports, and reconciles all the Department accounts. The incumbent is the Department scheduler and works with the Department Chair to create the Department’s schedule of classes in CMS for each academic year.
This position requires an individual who is self-motivated, well organized, displays good judgment, interacts well with others, and has knowledge of the University infrastructure, policies, and procedures.
FLSA: Non-exempt (eligible for overtime compensation)
Anticipated Hiring Range: $3700.00 - $3900.00 per month commensurate with candidate's education, experience, skills, and training
CSU Classification Salary Range: $3,681.00 - $6,034.00 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Recruitment Type: Regular
Work Hours: Monday through Friday, 8:00 A.M. - 5:00 P.M.
The Geography Department (https://www.csus.edu/geog/) offers a B.A. in Geography that features balanced preparation in physical and human geography, geographic skills and techniques, and regional study. Four concentrations within the major allow for specializations in human geography, physical geography, GIS, and planning (http://catalog.csus.edu/colleges/natural-sciences-mathematics/geography/). Department faculty and geography majors collaborate with programs across the university, notably Environmental Studies, Women’s and Gender Studies, and Ethnic Studies. Two department computer labs support training in GIS, GPS, cartography, and remote sensing, and allow students to pursue independent research projects. The department also houses the campus Paleoecology Lab.
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also, a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Experience
1. Experience providing clerical and administrative support functions in a complex administrative environment
Knowledge, Skills, Abilities
2. Ability to provide lead work direction
3. Ability to do basic website updates and maintenance
4. Ability to perform business math and track and analyze financial and/or budgetary data, and make accurate projections requiring some inference.
5. Ability to manage complex scheduling and records.
6. Ability to independently handle multiple work unit priorities and projects.
7. Ability to interpret and apply policies and procedures to address problems and develop solutions.
8. Ability to manage diverse interpersonal situations at all levels, often requiring tact and discretion and the resolution of a problem.
9. Ability to maintain confidentiality.
10. Ability to communicate effectively orally and in writing.
11. Proficiency in standard office equipment and programs (e.g. Word, Excel, PowerPoint, Access, Internet Explorer)
Conditions of Employment:
- Ability to pass a background check.
12. Experience working in an institution of high education.
13. Knowledge of classroom scheduling process.
14. General knowledge of Geography’s major, concentration, and minors.
15. Familiarity with University software (CMS, OnBase, Cognos)
Required Licenses/Certifications
NA
Documents Needed to Apply
Resume and cover letter.
Failure to upload required documentation may result in disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at
https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to
hr-empservices@csus.edu
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.