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Administrative Support Coordinator

Apply now Job no: 523328
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

 

Working Title: RN - BSN & Grad Program Support

Classification Title: ASC II

Posting Details 

Priority Application Deadline (Posting will remain open until filled): Tuesday, January 26th @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The incumbent is directly involved in work assignments and projects in support of the RN-to-BSN and MSN programs. Under general supervision, the incumbent is responsible for the administrative flow of all programs in the School of Nursing and provides lead work to others in a variety of technical and clerical duties in support of the day-to-day functions of the School of Nursing. The incumbent is responsible for the coordination and performance of the full range of the clerical and administrative support functions for the academic programs within the School of Nursing. Responsibilities may include providing training to all levels of staff and student assistants in standard office procedures. The incumbent is accountable for work flow and completion of work for the assigned support staff.

The incumbent is involved with learning, understanding, interpreting, and following complex policies, procedures, and regulations as they pertain to students, the University, and nursing regulation and accreditation. This includes compiling data, analyzing the data, and creating standard reports and providing data for School surveys and reports.

This position encompasses responsibilities which serve to complement the work of the AA/S and the Chairperson in performing administrative functions of the School.

FLSA: NE

CSU Classification Salary Range: $3681 - $6034 per month 

Hiring Range: $3681 - $4268 per month commensurate with candidate's education, experience, skills, and training

Salary Grade/Range:  2

Recruitment TypeRegular

Time BaseFull-Time

Pay Plan 12 months 

Work Hours: M-F 8:00AM - 5:00PM

Telecommuting Options: Hybrid Work Available after completion of training and department approval

Department Information 

The School of Nursing prepares students and working professionals to take on many roles in the field of nursing.

The school offers both a traditional Bachelor of Science and various tracks to nursing professionals who wish to advance their career.

For more information please visit our website: https://www.csus.edu/college/health-human-services/nursing/

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

Required: Must be comparable to the Minimum Qualifications, appropriate to the skill level of the position, and would allow an incumbent to satisfactorily perform the Essential Functions of the position.
 
1. Ability to work independently, exercise sound judgement, problem solving, and decision making.
 
2. Excellent verbal, written, organizational, analytical, and web communication skills. Ability to draft and compose correspondence and standard reports. Thorough mastery of English grammar, punctuation, and spelling.
 
3. Experience with customer service/people skills. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
 
4. Expertise in using office software packages (e.g. Microsoft Office Suite), technology, and systems and with all levels of word processing and computer data entry, analysis, and update.
 
5. Proficiency working with school-based records/data systems/software (e.g. PeopleSoft, CMS, OnBase, and Cognos).
 
6. Ability to gain and apply detailed knowledge of the university infrastructure, policies, and procedures.
 
7. Ability to independently prioritize, plan, and organize work in a fast-paced environment with multiple interruptions.
 
8. Ability to use negotiation and persuasion skills to achieve results and expedite projects.
 
9. Aptitude to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
 
10. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
 
11. Ability to independently handle multiple work unit priorities and projects which could include the coordination of others.
 
12. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
 
13. Ability to independently apply a wide variety of policies and procedure where specific guidelines may not exist.
 
14. Working knowledge of budget policies and procedures.
 
15. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
 
16. Capability to monitor, supervise, and provide Work Lead feedback.

Preferred Qualifications 

Preferred: List any desirable qualifications beyond the Minimum Qualifications and those that are Required that would enhance an incumbent’s ability to perform the work of the position (e.g., additional years of experience, advanced education, certification and/or specialized training).

17. Extensive knowledge of the programs and the regulatory agencies with which the programs must comply; regulations of the state and national accrediting bodies (i.e., Board of Registered Nursing, CCNE).

18. Comprehensive and detailed knowledge of the policies, services, practices, procedures, activities, timelines, programs, and organizational structure of the School of Nursing. Ability to evaluate these and make recommendations related to operational and procedural matters.

19. Experience working with diverse population groups and understanding the educational, cultural, and financial issues facing those populations.

20. Experience to lead training and staff meetings to assist with bringing changes in procedure to help streamline staff and faculty workloads and develop practical, thorough, and creative solutions to problems.

21. Demonstrated experience in the coordination of clerical and administrative support functions.

22. Experience participating in and managing large scale, complex projects with broad, visible impact that involves coordination with other departments.

23. Experience performing independently under  general direction related to goals.

24. Completion of community college education. 

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Resume

Cover letter

Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting.

Failure to upload these documents to the online application may result in disqualification.

 

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

CSU Telecommuting Program

Sacramento State is participating in the CSU Telecommuting Program. The opt-in program is available for positions within the Management Personnel Plan (MPP), Academic Professionals of California (APC) union, or California State University Employees Union (CSUEU). All CSU employees, regardless of telecommuting status, must still comply with the CSU’s Out of State Employment Policy.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

 

 

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