Library Services Specialist IV - Metadata Management Coordinator

Apply now Job no: 523043
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title: Library Services Specialist IV - Metadata Management Coordinator

Classification Title: Library Services Specialist IV

Posting Details 

Priority Application Deadline: Sunday, January 22nd @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Working independently, under the direct supervision of the Head of Collection Management Services, and in coordination with the Metadata/Electronic Resource Management Librarian, the LSSIV serves as lead for the department’s metadata team. The team has chief responsibility for cataloging newly acquired library materials, supplying authority control and for maintaining bibliographic, item, and holdings records. Access to materials is provided through OneSearch; part of the department's mission is to ensure that the records it creates in Alma display information in OneSearch such that the best access to library materials is obtained by users. The department continuously seeks to enhance discovery through implementation of new Ex Libris product development and through awareness of developments by other institutions.

The department is committed to avoiding backlogs. For items with copy there is a one-week turnaround. Copy includes Library of Congress Cataloging in Publication (CIP), LC full bibliographic records, OCLC full contributed copy with useable call number and subject headings. Materials may be monographic or serial and be presented in all formats. Materials may be acquired in languages other than English. This position places particular emphasis on consulting with the department head, Metadata/Electronic Resources Librarian, and Acquisitions Coordinator to coordinate the team’s priorities, provide leadership on projects, and troubleshoot problems and discrepancies. Responsibilities include drafting documentation, providing training for staff, filing cases with Ex Libris, and serving on the Alma Primo Team.

FLSA: Non-Exempt (Eligible for overtime compensation)

CSU Classification Salary Range: $3,998 - $7,376 per month 

Hiring Range: $4,280 - $6,000 per month, commensurate with the candidate's education, experience, skills, and training.

Salary Grade/Range: 1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: M-F 8:00 am - 5:00 pm. Schedule negotiable. Telework is negotiable after the first (90-day) evaluation period.

Department Information 

As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of 23 libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities. 

The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds to join our organization of 25 library faculty, 30 staff and approximately 30 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success. 

The University Library is committed to ensuring our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement. 

Minimum Qualifications 

In addition to Position Skill Level III requirements, work at this skill level typically requires the following range of skills:

  • Comprehensive and in-depth knowledge of library operations in assigned library unit(s) or department and its relation to overall library operations.
  • Comprehensive and in-depth knowledge of assigned unit’s or department’s principles, policies, practices and procedures and their relationship to overall library functions and other units, and the ability to apply this expertise and judgment to address unique problems.
  • Thorough knowledge of library collection itself, its organization, and classification schemes.
  • Comprehensive knowledge of external online databases, systems and resources and trends pertaining to assigned functional area, including expertise in searching strategies.
  • Comprehensive knowledge of institution’s and library’s policies and practices associated with ethical use of and access to library and online resources, as well as general knowledge of library bill of rights and code of ethics.
  • Comprehensive knowledge of national standards and resources pertaining to library operations, including the ability to source and interpret information from such resources.
  • Comprehensive knowledge of national and institutional standards pertaining to copyright and intellectual property protection and the ability to apply this knowledge to ensure full compliance with legal requirements.
  • Expertise in most aspects of the library’s automated and online catalog systems, including database maintenance functions.
  • Ability to participate in long range planning through the collection, organization, analysis, and interpretation of data and information.
  • In-depth and comprehensive knowledge of library accounting and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting.
  • Comprehensive knowledge of all aspects of lead work direction and campus human resource and payroll policies and procedures.


These qualifications for entry normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.

Required Qualifications: 
1. Knowledge of and ability to apply RDA descriptive cataloging rules;
2. Experience cataloging materials in various formats using MARC21 Format for Bibliographic Data;
3. Experience with OCLC Connexion for bibliographic searching, cataloging, batch processing, and exporting;
4. Knowledge of Library of Congress Name and Subject Headings (LCNA/LCSH);
5. Familiarity with Library of Congress classification scheme;
6. Experience with Ex Libris’ Alma resource management and Primo discovery systems;
7. Ability to utilize MarcEdit bibliographic tool to perform batch editing;
8. Strong oral and written communication skills;
9. Experience training staff and documenting procedures, preferably on cataloging processes;
10. Demonstrated ability to set priorities and coordinate workflows among staff;
11. Demonstrated ability to work independently as well as in collaboration and to meet planned goals.
12. Ability to work as an effective team member in a cooperative environment.
13. Ability to use standard office software such as Microsoft Office, especially Word, Outlook, Excel.
14. Demonstrated commitment to diversity, equity, and inclusion in higher education.
Preferred Qualifications:
15. Knowledge of MARCXML;
16. Experience cataloging e-books and streaming video;
17. Experience cataloging materials in one or more foreign languages;
18. Experience working in a consortial environment;
19. Experience developing normalization rules and processes within ExLibris Alma/Primo;
20. Experience developing and using import profiles within ExLibris Alma;
21. Knowledge of RDA Toolkit;
22. Knowledge of regular expression language and the ability to apply regular expressions within MarcEdit;
23. Experience with or interest in linked data;
24. Coursework in Library Science and/or continuing education classes in relevant subject fields;
25. Knowledge of Dublin Core;
26. Experience with current digital collection/institutional repository architectures and platforms.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

CSU Telecommuting Program

Sacramento State is participating in the CSU Telecommuting Program. The opt-in program is available for positions within the Management Personnel Plan (MPP), Academic Professionals of California (APC) union, or California State University Employees Union (CSUEU). All CSU employees, regardless of telecommuting status, must still comply with the CSU’s Out of State Employment Policy.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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