Working Title: Executive Assistant to the VP and for University Foundation Board
Classification Title: Administrative Analyst/Specialist II - Exempt
Posting Details
Posting will remain open until filled. Priority Application Date: Sunday, January 15, 2023 @ 11:55pm PST
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
The Executive Assistant to the Vice President of University Advancement (VP) and for the University Foundation at Sacramento State (UFSS) Board is directly responsible for the administrative assistance to the Vice President, with a broad and complex set of assignments related to the duties of the Vice President having broad campus and potentially systemwide impact. Under general direction the Executive Assistant manages, coordinates, and implements the operations and projects of the VP’s Office, supporting the work of the VP and collaborating with other University divisional VP assistants. The Executive Assistant to the VP oversees the VP’s complex schedule, exercising initiative and independent judgment, requiring awareness and interpretation of the VP’s priorities. The incumbent interacts professionally with high-ranking public officials, campus administrators, faculty, staff, alumni, donors and volunteers. The incumbent is responsible for providing support to the Vice President, including: travel arrangements, agenda and materials preparation, planning division wide meetings and retreats, and preparing PowerPoint presentations and drafting correspondence. In addition, this position serves as the office administrator, provides budget support, and assists with staffing special events that support Advancement goals and campus-wide initiatives.
As Executive Assistant for the UFSS Board, incumbent is responsible for independently creating and maintaining documents and records on behalf of the UFSS, including but not limited to, agendas, minutes, and other official records of the Board. The Executive Assistant for the Board is responsible to assist the VP/Executive Officer with volunteer engagement and satisfaction of Foundation Board members.
FLSA: Exempt (not eligible for overtime compensation under FLSA). This position is benefits-eligible.
CSU Classification Salary Range: $5,022 - $9,083 per month
Hiring Range: $5,022 - $6,250 per month commensurate with candidate's education, experience, skills, and training
Recruitment Type: Regular (Probationary)
Work Hours: Monday - Friday, 8:00am - 5:00pm with occasional weekend and evening hours, depending on department needs. This is an on-site position.
University Advancement serves as the philanthropic arm of the University and is responsible for building and fostering strong, effective alumni, donor, and community relations to secure private resources in support of the University’s priorities, academic programs, capital projects, and student scholarships. University Advancement is responsible for alumni relations, donor and alumni communications, charitable gifts to the institution, as well as corporate and foundation partnerships with a wide variety of constituents. University Advancement is also the official liaison to auxiliary organizations affiliated with the University, including the University Foundation at Sacramento State and the Sacramento State Alumni Association.
For more information, please visit: https://www.csus.edu/campaign/
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program
field with a foundational knowledge of public administration principles, practices, and methods. This foundation
would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative
policies, procedures, practices, or programs.
- Bachelor’s degree from an accredited university and/or equivalent training and administrative work experience.
- Ability to serve as the key contact and expert for a highly complex program.
- Ability to serve as an individual contributor providing expertise and functional leadership.
- Ability to oversee the day-to-day operations of a program or functional area including providing lead work direction to other professional and/or technical staff.
- Ability to be accountable for short- and long-term goals and objectives.
- Ability to carry out a variety of professionally complex assignments, exercising sound judgment, political skill, and discretion.
- Ability to work independently and exercise sound judgment,
- Demonstrated knowledge of the theories, principles, methods and practices associated with University Advancement, including applicable internal policies and procedures and pertinent laws and regulations.
- Ability to understand highly complex laws and regulations that require substantial judgment and discretion in interpreting and applying them to the specialty or program area.
- Demonstrated ability to gather data and analyze complex situations accurately and adopt or recommend an effective course of action
- Experience with administrative process analysis and project planning.
- Experience in setting goals, priorities and meeting established target dates.
- Experience independently researching and resolving problems.
- Experience providing analysis and recommendations.
- Exceptional communication skills in person, on telephone, via email or web chat; ability to maintain composure and professionalism.
- Ability to effectively interact with a diverse population of students, faculty, staff, executives, external entities/agencies and the general public.
Condition of Employment
Ability to pass a background check.
- Experience working at an institution of higher education.
- Experience working for a Vice President or equivalent-level positions.
- Experience working directly with or supporting a Board of Directors.
Documents Needed to Apply
Resume, cover letter, and diversity statement*
*Diversity statement prompt will be provided in application form.
Failure to upload required documentation may lead to disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at
https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to
hr-empservices@csus.edu
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.