Library Services Specialist III - Acquisitions

Apply now Job no: 521753
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title: Library Services Specialist III - Acquisitions

Classification Title: Library Services Specialist III

Posting Details 

Priority Application Deadline (Open Until Filled): Sunday, January 8th @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Working independently under the general supervision of the Head of Collection Management Services, and in close collaboration with the Acquisitions Coordinator, the Library Services Specialist III (LSS III) – Acquisitions is responsible for troubleshooting, advising, and assisting department staff with problems involving order records, invoices, fixed-cost renewals, vendors and publishers, and any other aspects of the acquisition of library materials. This position assists with quality control, problem solving, drafting procedures, and compiling statistics and analyses regarding the daily workflow of collections and budget. The incumbent reviews and monitors library materials accounts and interacts with the Library Budget Analyst, campus accounting personnel, and various vendors of library materials to ensure the accuracy of financial transactions. This position requires a thorough level of technical expertise to gather, coordinate, and analyze library collections data, then report data in easy-to-comprehend reports or visualizations. This position oversees the department’s Student Assistant budget and hiring process and shares Student Assistant lead work direction. 

In consultation with the Department Head and Acquisitions Coordinator, duties include but are not limited to interpreting library procedures and policies pertaining to the acquisition of library materials; preparing budget requests and reports; paying invoices; reconciling library materials accounts; participating in the assessment of department operations and functions; tracking expenditures and cost increases over time; drafting documentation; providing training to department staff; and analyzing and preparing reports on the Library’s print and electronic collections, in particular using Alma Analytics. 

FLSA: Non-Exempt

CSU Classification Salary Range: $3,775 - $6,960 per month

Hiring Range: $3,775 - $4,280, commensurate with the candidate's education, experience, skills, and training.

Salary Grade/Range: 1

Recruitment TypeRegular (Probationary)

Time BaseFull-Time

Work Hours: M-F 8:00 am - 5:00 pm. Schedule negotiable. Telework negotiable after first (90 day) evaluation period.

Department Information 

As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities.  

The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds to join our growing organization of 25 library faculty, 30 staff and approximately 30 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success.  

The University Library is committed to ensuring our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement.  

Minimum Qualifications 

In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills:

  • Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures.
  • Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records.
  • Thorough knowledge of external online databases, systems and resources, including the ability to perform complex online searches.
  • Thorough knowledge of institution and library’s policies and practices associated with the ethical use of and access to library and online resources.
  • Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance.
  • Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance.
  • Ability to investigate and research more complex problems, including analyzing and interpreting information.
  • Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process.
  • Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students.
  • Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and online resources.
  • Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures.
  • Strong organizational skills to oversee and lead workflow in assigned area.


These qualifications for entry to Position Skill Level I normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.

Required Qualifications 

  1. Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting of library materials.
  2. Experience with accounting and budget procedures and the library materials allocation process in regard to managing vendor accounts and assisting with the budget process.
  3. Experience with reconciling multiple library materials accounts.
  4. Experience with collecting, organizing, and analyzing data to support planning and/or budgeting.
  5. Experience with drafting documentation of procedures and providing training in elements of acquisitions work to other staff and Student Assistants.


  1. Ability to effectively search bibliographic, periodical, and vendor and commercial databases.
  2. Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations.
  3. Ability to use Enterprise Resource Planning (ERP) software, such as Common Financial System (PeopleSoft Financials) and Financial Data Warehouse (Oracle Analytics), to process invoices and monitor library materials expenditures.
  4. In-depth knowledge of technical services operations, in particular relating to acquisitions functions, and their relation to overall library operations.
  5. Strong communication and interpersonal skills to work successfully with library employees, campus personnel, various vendors, and in a team environment.
  6. Demonstrated ability to meet deadlines and ensure regular workflows.
  7. Demonstrated strong commitment to diversity, equity, and inclusion in higher education.
  8. Attention to detail and strong organizational and problem-solving skills.
  9. Proficiency with Office 365 and the Internet.
  10. Ability to investigate and research complex problems, including analyzing and interpreting information.
  11. Full proficiency in the use of the various functions of Alma, including Analytics, and experience with Primo, the Library’s discovery tool.
  12. Working knowledge of Alma Acquisitions and Cataloging functional areas.
  13. Experience with library collections analysis, in particular generating reports using Alma Analytics.
  14. Intermediate to advanced Excel skills.
  15. Demonstrated supervisory or project lead experience.

Conditions of Employment

Ability to pass a background check.

Preferred Qualifications 

  1. Full proficiency in the use of the various functions of Alma, including Analytics, and experience with Primo, the Library’s discovery tool.
  2. Working knowledge of Alma Acquisitions and Cataloging functional areas.
  3. Experience with library collections analysis, in particular generating reports using Alma Analytics.
  4. Intermediate to advanced Excel skills.
  5. Demonstrated supervisory or project lead experience.

Documents Needed to Apply

Resume, cover letter.

Failure to upload required documentation may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

CSU Telecommuting Program

Sacramento State is participating in the CSU Telecommuting Program. The opt-in program is available for positions within the Management Personnel Plan (MPP), Academic Professionals of California (APC) union, or California State University Employees Union (CSUEU). All CSU employees, regardless of telecommuting status, must still comply with the CSU’s Out of State Employment Policy.

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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