University Archivist Librarian

Apply now Job no: 521573
Work type: Non-Instructional Faculty (Coach/Counselor/Librarian), Instructional Faculty – Tenured/Tenure-Track
Location: Sacramento
Categories: Unit 3 - CFA - California Faculty Association, Tenured/Tenure-Track, Full Time, Librarian (Non-instructional Faculty)

COLLEGE: University Library

DEPARTMENT: Gerth Special Collections & University Archives

POSITION TITLE: University Archivist Librarian


As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of 23 libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities. 

The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds to join our organization of 25 library faculty, 30 staff and approximately 30 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success. 

The University Library is committed to ensuring our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement. 


We seek a professionally engaged, forward-thinking, and collaborative archivist, librarian and/or records manager to provide leadership, vision, and direction in the overall administration and enhancement of the University Archives program. The University Archivist plays a central role in building and stewarding collections documenting the history and transactions of California State University, Sacramento and promotes the use of and engagement with these collections in support of teaching, research, and public outreach.

Appointment: This is a probationary, 12-month, tenure-track position at the Senior Assistant/Associate Librarian rank with an expected start date of Spring 2023; salary commensurate with qualifications and experience (anticipated range: $6,190/mo to $7,538/mo). Librarians in the CSU system enjoy full faculty status and as such are eligible for campus service opportunities, sabbatical and other leaves, and additional benefits. Librarians are represented under Unit 3 of the California Faculty Association (CFA). Excellent benefits, including medical, dental, and vision plans; generous paid leave (24 vacation days and one personal holiday per year and one day of sick leave per month); and membership in CALPERS, the largest retirement system in the country. Library faculty must demonstrate professional competence, scholarly and/or creative achievement, and service to the University and community in order to meet university requirements for tenure and promotion. 


Under the general direction of the Head, Gerth Special Collections & University Archives (SCUA), the University Archivist will have responsibility in four main areas:

Archives Management

Coordinates and implements a comprehensive program of archives management through the appraisal, acquisition, processing, preservation, and digitization of University records and historical documents of enduring value in all formats, including select faculty papers and representative records of student organizations and other auxiliary units.

Coordinates with campus units and the Director of Policy and Records Management to improve records management practice to appraise, acquire, and transfer University records to the University Archives in a systematic manner.

Maintains and applies current knowledge of University and CSU-wide policies pertaining to University Archives and records management, including policies related to privacy, confidentiality, and compliance with copyright law. 

Works with the SCUA Department head and subject librarians as appropriate to identify and acquire the papers of individual University faculty.

Access and Preservation

Partners with colleagues across the Library and campus to ensure appropriate stewardship of born-digital and digitized University records. Collaborates on digital projects and initiatives related to University Archives collections.

Provides leadership to SCUA staff on the arrangement and description of University records and faculty papers.

Oversees the level of access and priority of processing for University Archives. Provides access to University Archives holdings through finding aids and other standard archival tools and strategizes how to improve discoverability of material.

Public Services

Serves as the Library specialist for the history of the University and provides special research assistance and instruction to internal and external constituents in this area.

Promotes the visibility and use of the University Archives through teaching, exhibits, educational programming, and other means.

Fulfills multimodal general and specialized SCUA reference and research requests from faculty, students, staff, alumni, scholars, and the general public.

Outreach and Advocacy

Actively works to document the voices and experiences of the diverse University community, especially those which have been historically underrepresented, including assisting in collection development and donor relations and leveraging existing web archiving and oral history programs.

Engages with archives and special collections working groups and consortial initiatives within and/or outside the California State University System.

Develops and maintains relationships with key communities and stakeholders within and beyond the University and pursues collaborations and partnerships to support community engagement and documentation of local history.

Responsibilities as a Library Faculty Member

Contributes to library-wide decision-making. Serves on Library committees as needed.

Scholarly or creative achievement, contributions to the Library and the University, professional development, and contributions to the community are all responsibilities of Library Faculty.


  1. American Library Association-accredited graduate degree in library and information science, archival studies, or records management, or accredited international equivalent, conferred by December 31, 2022.
  2. Demonstrated commitment to diversity, equity, and inclusion and the ability to work effectively with diverse populations.
  3. At least two years of experience in an archival/records management position, preferably in an academic setting.
  4. Significant experience in the application of current archival standards for appraisal, selection, description, and preservation of archival records in all formats, particularly electronic records.
  5. Demonstrated knowledge of metadata standards such as EAD, DACS, and Dublin Core.
  6. Knowledge of records retention schedules and policies.
  7. Strong communication, organizational, and interpersonal skills.


  1. Concentration or certification in archival administration or records management.
  2. Advanced degree in a subject area relevant to the position.
  3. Experience using archival content management systems such as ArchivesSpace.
  4. Experience providing reference and instructional services.  
  5. Familiarity with digital repositories or digital asset management systems.
  6. Experience giving presentations and developing exhibits, public programs, and/or outreach activities to promote archival holdings.
  7. Relevant supervisory experience.
  8. Knowledge of the organizational structure, functions, and operations of a large and complex university system.


Review of applications will begin on January 6, 2023; and continue until the position is filled. 

Candidates must include the following attachments with the application:

  1. Cover letter
  2. Current curriculum vitae
  3. A diversity statement that responds to the following prompt: Describe how you would contribute to the development of a diverse, equitable, and inclusive learning community in your role as University Archivist. Please limit your response to 500 words.
  4. Unofficial transcripts of all college work (official transcripts required if invited for an interview)

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at

Out of State Employment

Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person.

Eligibility Verification
Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency ( ie. H-1-B Visa).

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