Careers

Director of Operations (Administrator I)

Apply now Job no: 520668
Work type: Management (MPP)
Location: Sacramento
Categories: MPP, Administrative, At-Will, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title: Director of Operations

Classification Title: Administrator I

Posting Details 

Priority Application Deadline (Posting will remain open until filled): Sunday, November 27, 2022, at 11:55 p.m.

Hiring Preference
Not Applicable

Position Summary

The Director of Operations provides direction and oversight of various complex administrative operations in service of the goals of the Division of Inclusive Excellence and the University at large and under the direction of the Vice President for Inclusive Excellence and University Diversity Officer. Division-wide administrative operations guidance relates to, but are not limited to, University administrative policies and procedures, University delegations of authority, Antiracism & Inclusive Campus Advisory Council, Employee Affinity Groups, and Communities of Practice. In addition, the Director of Operations is responsible for all administrative functions performed in the Vice President’s Office in support of the VPIE/UDO and specific division-wide activities, and provides strategic advising to the administrative assistants and project managers/ analyst reporting to the executive directors of the Office for Equal Opportunity, Office for Disability Justice, and the Office for Cultural Transformation. The Director of Operations reports directly to the VPIE/UDO and is a member of the VPIE/UDO’s leadership team.
 
The responsibilities assigned to this position require considerable initiative, independent judgment, diplomacy, discretion, confidentiality, professionalism, and the ability to interpret and communicate complex policies and procedures. The Director of Operations will make recommendations to the VPIE/UDO regarding specific IE business administration issues, retreat and event planning, identify solutions and actions as needed. The Director of Operations will support the VPIE/UDO in preparing for and implementing all aspects of the budget development and human resource and management processes. The incumbent will also analyze and assess VPIE Office administrative functions and responsibilities and provide recommendations to ensure quality of inclusive customer service, responsiveness to internal and external constituents, and collaboration with the IE division and all other campus departments.

FLSA: Exempt (not eligible for overtime compensation under FLSA). This position is benefits-eligible.

CSU Classification Salary Range: $3,750 - $11,146 per month 

Hiring Range: Depending on qualifications; not anticipated to exceed $7,500 per month

Recruitment TypeRegular (at-will)

Time BaseFull-Time

Work Hours: Monday to Friday, 8 a.m. to 5 p.m. May be eligible for a partial telework schedule of one day per week, upon management approval.

Department Information 

The Division of Inclusive Excellence leads Sacramento State’s efforts to create a welcoming and inclusive campus free from all forms of oppression where all students, faculty, staff, and community members feel a sense of belonging.

The Division of Inclusive Excellence is responsible for ensuring that Sacramento State’s commitment to equity, diversity, and inclusion is both embedded throughout our University and communicated to the larger Sacramento community.

For more information about the Division of Inclusive Excellence, please visit: https://www.csus.edu/division-inclusive-excellence/about-inclusive-excellence.html

Required Qualifications 

Required Education/Experience

1. Bachelor’s degree or equivalent in human resources, public or business administration, sociology or a related field. (Possession of additional qualifying experience may be substituted for the required degree on a year-for-year basis.)

2. Three+ years of full-time professional experience working providing executive-level administrative consulting and support to a senior-level executive or administrator, including strategic planning and project management.

3. Three+ years of experience supervising and providing lead work direction to staff (e.g. setting work priorities, providing direction, and delegating tasks).

4. Experience interpreting complex policies and procedures and communicating them effectively to others.

5. Professional experience monitoring, tracking, and reconciling budget expenditures and making budget recommendations and human resource management

Required Knowledge/Skills/Abilities

6. Ability to take initiative, adapt to dynamic environment, and excellent organizational and multi-tasking skills.

7. Knowledge of records management principles, policies, and best practices.

8. Strong analytical skills with the ability to identify and analyze issues and develop, recommend, and evaluate solutions.

9. Ability to maintain confidentiality of information and documents utilizing judgment, diplomacy, and discretion.

10. High level of emotional intelligence and political acumen in an antiracism, diversity, equity, inclusion, and belonging environment and the ability to work independently and collaboratively as a team member.

11. Ability to be flexible and adapt to a fast-paced, dynamic, and ever-changing environment.

12. Excellent verbal and written communication skills.

13. Effective interpersonal skills to interact with all levels of staff, management, and external constituents.

14. Ability to maintain professionalism in order to represent the Office of the Vice President for Inclusive Excellence.

15. High level of comfort with technology and proficiency using standard office software packages (e.g. Microsoft Office Suite), including Word, Excel, Outlook, Powerpoint, Zoom, webinar, etc.

Preferred Qualifications

16. Master’s degree from an accredited university or equivalent educational or professional experience.

17. 5+ years professional experience serving in an advisor or consultant role to executive leader.

18. Professional experience working in a public university or private sector institution.

 

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Resume, cover letter, diversity statement. Failure to upload these required documents to the online application may result in disqualification.

Instructions for diversity statement:

One of Sacramento State’s imperatives is a commitment to diversity, equity, and inclusion to ensuring that our campus is a place where all people (students, staff, faculty, community members etc.) belong and can thrive. Our commitment is more than simply ensuring that our campus articulates the values, but intentionally practices being antiracism, and anti-oppression; a campus free from bias and discrimination, that is devoted to the celebration of the many facets of intersecting identities and the richness of a community with diverse lived experiences and perspectives.

The incumbent of this position provides direction and oversight of various complex administrative operations in service of the goals of the Division of Inclusive Excellence in the areas of budget and human resources management and provides executive-level administrative consultation to senior-level executives, including strategic planning and project management. With this responsibility, how would you bring your intersecting identities and experiences to advance the work for the Division of Inclusive Excellence?

Please limit your response to 500 words.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

 

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