Careers

Contract Specialist II (AA/S Exempt II) (3 positions)

Apply now Job no: 520618
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Working Title:  Contract Specialist II

Classification Title: Administrative Analyst/Specialist Exempt II

Posting Details

Priority Application Deadline (Posting will remain open until filled):  Wednesday, November 16, 2022 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general direction of the Procurement & Contract Services Manager, this position is responsible to execute
and to ensure the delegated authority vested with the University is effectively implemented and administered in
accordance with CSU policy and all applicable state and federal laws and regulations. Incumbent provides independent
performance of contract administration and analytical duties. Work is reviewed against goals and involves independent
planning, performing research and participating in the development, alteration, implementation, and evaluation of
contracts, agreements, and leases. May serve as liaison to outside agencies, departments and colleges related to
contracts and agreements. Contributes to the completion of broader and more complex organizational or program
projects and goals in the Procurement and Contract Services Department.

Prepares, processes, and administers contract documents including but not limited to student placement/internship
/international student exchange agreements, federal work study agreements, interagency agreements, campus space
use agreements (which includes license agreements, housing leases and Presidential Leases), revenue agreements,
athletic travel agreements, construction projects, regional job order contracts, memorandums of understanding, and
other contractual obligations required by the University.

FLSA: Exempt (not eligible for overtime compensation under FLSA). These positions are benefits-eligible.

CSU Classification Salary Range: $5,022 - $9,083 per month 

Hiring Range: $5,022 - $5,500 per month

Recruitment TypeRegular (probationary)

Time BaseFull-Time

Pay Plan 12 months 

Work Hours: M-F 8:00 am - 5:00 pm. A partial telecommute schedule may be available, subject to management approval, after a training period to be determined.

Department Information 

The University's Procurement & Contract Services Office provides the campus community with cost efficient and effective services for all acquisitions and contracting needs.

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/ or program field
with a foundational knowledge of public administration principles, practices, and methods. This foundation would
normally be obtained through a bachelor's degree and/ or equivalent training and administrative work experience
involving study, analysis, and/ or evaluation leading to the development or improvement of administrative policies,
procedures, practices, or programs.

Required Qualifications
1. Experience interpreting and applying technical policies and procedures related to procurement and contract
services.
2. Experience in contract management functions including but not limited to; developing, reviewing,
interpreting, negotiating, executing, managing, amending and the closing out of various types of contracts and
agreements from inception of the requirements, award and final close-out.
3. Experience presenting information and responding to questions from faculty, staff, administrators,
customers, contractors, and the public.
4. Experience using various solicitation methods to meet competitive bid requirements and/or qualification
standards.
5. General knowledge and skills in contracting or contract management.
6. Strong organizational and project management skills with the ability to manage and lead multiple
projects/assignments simultaneously.
7. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability
to anticipate problems, address them proactively, and develop appropriate solutions.
8. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations
where numerous and diverse demands are involved.
9. Demonstrated knowledge to evaluate and monitor contract performance to proactively determine the
necessity for amendments or extensions of contracts, agreements, and to ensure compliance with contractual
obligations.
10. Ability to extract, compile, and interpret data and information to write reports, correspondence, and create
presentations.
11. Excellent written and oral communication skills.
12. Demonstrated ability to effectively articulate, organize, and present data, information and ideas verbally and
in written or presentation form.
13. Excellent customer service skills.
14. Interpersonal skills to work collaboratively with various constituents.
15. Proficiency in standard office software programs, including but not limited to; Microsoft Word, Excel,
Outlook, Teams, and PowerPoint; Adobe and e-signature programs.
16. Knowledge of eProcurement, contract management, bidding or other financial software applications and the
ability to functionally utilize these systems to support procurement and contract related tasks.

Preferred Qualifications 

17. Knowledge of government and/or educational institution procurement and contracting policies and
procedures including but not limited to student placement and internship agreements, interagency agreements
and revenue agreements.
18. Knowledge of the California State Capital Planning, Design and Construction (CPDC) and California State
University (CSU) policies and procedures; and California Department of Industrial Relations, State and
Federal laws, regulations and requirements regarding procurement and contracts.
19. Four years contracting experience within Higher Education.
20. Experience using PlanetBids, Jaggaer (previously SciQuest) and/or California State’s Common Financial
System (CFS) or similar e-procurement systems to process requisitions and purchase orders and query
historical data.

Documents Needed to Apply

List documents needed for this position: Resume and cover letter. Failure to upload these required documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

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