Director of Payroll Services (Administrator II)

Apply now Job no: 517011
Work type: Management (MPP)
Location: Sacramento
Categories: MPP, At-Will, Full Time, Human Resources

Working Title: Director of Payroll Services

Classification Title: Administrator II

Posting Details

Priority Application Deadline (Posting will remain open until filled): Sunday, August 7, 2022 at 11:55 p.m.

Hiring Preference
Not Applicable

Position Summary

The Director of Payroll Services reports to the Senior Associate Vice President of Human Resources and is responsible for the implementation and application of the guidelines and procedures governing payroll administration. This position provides leadership and direction to the Payroll Office, applying effective management of resources and performance of duties, promoting staff development and training, and serving as a member of the Human Resources management team. This position ensures compliance with CSU policies and state and federal laws affecting payroll administration and is the campus point of contact for Systemwide Human Resource Management (HR CMS), additionally overseeing the maintenance of the Non-Resident Alien Tax (NRAT) Compliance program at Sacramento State and serving as its lead Institution Administrator. The Director of Payroll Services is the Campus Data Standardization Coordinator with the Chancellor’s Office (CO). The Director of Payroll Services sets priorities and makes long-term decisions about the analysis, planning, implementation, and evaluation of the Payroll Office.

FLSA: Exempt (not eligible for overtime compensation under FLSA). This position is benefits-eligible.

CSU Classification Salary Range: $4,583 - $13,750 per month 

Hiring Range: Depending on qualifications, not anticipated to exceed $10,000 per month/ $120,000 per year.

Recruitment TypeRegular (At-will)

Time BaseFull-Time

Pay Plan 12 month

Work Hours: M-F 8-5 with other hours as required. Position may occasionally require attendance at off-site locations.

Department Information 

Payroll Services is responsible for processing all documentation associated with the issuance of payroll warrants to all employees including special consultants, casual workers and student assistants.

The State of California State Controller’s Office has responsibility for actually issuing all payroll warrants. Payroll Services also has responsibility for coordinating all leave credits for employees who are eligible for accruing paid leave credits.

Required Qualifications 

1. Minimum of five years managing and directing the activities of payroll operations.
2. Knowledge of general payroll processes, accounting principles, leave accounting, payroll, labor employment tax laws.
3. Excellent organization and time management skills with the ability to shift priorities to meet critical deadlines.
4. Strong problem-solving skills with the ability to resolve complex issues independently.
5. Strong attention to detail. Ability to analyze and audit complex processes and implement solutions.
6. Excellent oral and written communications skills.
7. Excellent interpersonal and customer service skills.
8. Strong computer skills, including proficiency in writing and running complex, related activities.
9. Proficiency with Microsoft Office applications.
10. Ability to complete the background check process.

Preferred Qualifications 

11. Bachelor’s Degree.
12. Certified Payroll Professional (CPP) designation.
13. Knowledge of California State University (CSU) and/or State of California payroll policies and procedures.
14. Experience with PeopleSoft software.
15. Advanced experience with Microsoft Excel (complex formulas, queries, macros, PivotTables, etc.).
16. Working knowledge of nonresident tax compliance.
17. Payroll experience in public higher education.

18. Experience working in a unionized environment.

Required Licenses/Certifications 


Documents Needed to Apply

Resume, cover letter. Failure to upload these documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.



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