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Assistant to the Associate Dean for Student Success

Apply now Job no: 516551
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Working Title: Assistant to the Associate Dean for Student Success

Classification Title: Administrative Support Coordinator II (ASC II)

Posting Details 

Priority Application Date (Posting will remain open until filled): Tuesday, August 9th @ 11:55pm PDT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The primary function of this position is to provide direct administrative support to the Associate Dean for Student Success in the College. The incumbent also provides support for college scholarships and grants, serves as the college timekeeper, back-up receptionist, and serves in a back-up role for departmental ASCs, providing assistance as necessary with scheduling and enrollment issues.

FLSA: Non-Exempt

CSU Classification Salary Range: $3,440.00 - $5,148.00 per month 

Hiring Range: Anticipated hiring range is $3,500.00 - $3,800.00 per month, commensurate with candidate's education, experience, skills, and training

Salary Grade/Range:  2

Recruitment TypeRegular (Probationary)

Time BaseFull-Time

Pay Plan: 12 months 

Work Hours: 8:00 A.M. - 5:00 P.M.

Department Information 

The College of Natural Sciences & Mathematics consists of six departments, three centers and a machine shop, and is comprised of approximately 50 staff, 250 faculty and 3,000 students. Our degree programs, research opportunities, internships and strong student support prepare graduates to achieve lifetime career success, contribute to knowledge and help solve societal problems. Our faculty, students and graduates promote regional progress through professional activity and community collaboration.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

1. Ability to work independently and manage time so that responsibilities and deadlines are met.
2. Strong written and oral communication skills.
3. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
4. Demonstrated reliability, good judgment, dependability, and discretion, i.e. confidentiality.
5. Experience using software packages including Microsoft Office and Adobe Software Suites.
6. Knowledge of business math to analyze budgetary data and make accurate projections.
7. Experience managing multiple work unit priorities.
8. Ability to independently evaluate and apply policies and procedures where specific guidelines may not exist.
9. Experience with managing office workflows, including managing both paper and electronic documentation.
10. Knowledge of hiring and personnel procedures.
 
Conditions of Employment
- Ability to pass a background check.

Preferred Qualifications 

11. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
12. Prior experience with campus applications (e.g., CMS, OnBase, Astra, Cognos, etc.)

Documents Needed to Apply

Resume and cover letter. Failure to upload these documents into the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Pacific Daylight Time
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