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Health and Human Services Administrative Support Coordinator ll (ASC II) - Planning and Operations

Apply now Job no: 515819
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Working Title: Health and Human Services Administrative Support Coordinator (ASC II) - Planning and Operations

Classification Title: Administrative Support Coordinator II

Posting Details

Priority Application Deadline (Posting will remain open until filled): Sunday, July 17 2022 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

 The Administrative Support Coordinator II (ASC II) provides primary administrative staff support to the Office of the Dean of CHHS. The incumbent works as the direct assistant/support to the Associate Dean for Planning and Operations of CHHS, to include assisting with committees, scheduling, travel, preparing reports, meetings, and other clerical/data-tracking duties. The incumbent works directly with the Administrative Analyst/Specialist of the CHHS Dean's office. The incumbent is expected to work under pressure with frequent interruptions while prioritizing assignments in order to meet deadlines.  The incumbent is expected to deal cordially and professionally with a diverse array of visitors to the Dean's Office.  The incumbent must maintain confidentiality of materials and information received within the office.

FLSA: Non Exempt (eligible for overtime compensation under FLSA). This position is benefits-eligible.

CSU Classification Salary Range: $3440 - $5639 per month 

Hiring Range: $3440 - $3989 per month

Recruitment TypeRegular (probationary)

Time BaseFull-Time 

Pay Plan 12 months 

Work Hours: M-F 8:00 - 5:00  Partial telework schedule may be considered, with management approval, after a training period to be determined.

Department Information 

The College of Health & Human Services strives to be an innovative center of excellence for educating future health and human service leaders in diverse communities.

The college provides quality academic programs that educate and empower students, serve and enrich diverse communities, promote well-being, and inform policy and best practices.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.  

Required Qualifications 

Experience:

  1. Experience performing clerical and/or administrative support duties in a busy office environment.

Knowledge/Skills/Abilities:

  1. Ability to independently interpret and apply a variety of policies and procedures.
  2. Excellent verbal and written communication skills.
  3. Excellent interpersonal skills with the ability to effectively handle front-line contacts in a diverse environment while providing excellent customer service.
  4. Expert knowledge of office systems and ability to use a broader range of technology, systems, and packages, as well as fluency in using standard office software such as Microsoft Word, Access, Excel and Outlook.
  5. Strong organizational skills with the ability to handle a variety of multiple tasks and set priorities among numerous ongoing activities and meet internal and external deadlines.
  6. Ability to perform event coordination duties.
  7. Ability to maintain confidentiality and identify sensitive information.
  8. Working knowledge of budget policies and procedures.
  9. Ability to work independently as well as part of a team.
  10. Experience with supervising and training within an office setting.

Condition of Employment:

Ability to pass a background check.

 

Preferred Qualifications

12. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures.

13. Knowledge of and/or experience using University system software to include CMS, PeopleSoft: HR/Student Administration; Class Schedule/Curriculum Management; curriculm workflow; Concur, CFS Financials including but not limited to Cognos, Procurement Card (ProCard), Procurement-all modules, Visitor Parking, ASTRA

14. Knowledge of the various programs and disciplines which encompass the College of Health and Human Services.

15. Payroll experience and knowledge.

16. Event planning experience.

Required Licenses/Certifications 

N/A 

Documents Needed to Apply

Resume

Cover letter

Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting.

Failure to upload these documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

 

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