Careers

Program Coordinator (AA/S Non Exempt)

Apply now Job no: 515594
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Research

Working Title: Program Coordinator

Classification Title: Administrative Analyst/Specialist - Non-Exempt

Posting Details 

Priority Application Deadline (Posting will remain open until filled): Tuesday, July 26, 2022 at 11:55 p.m

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

This position, in coordination with the Director of the Student Research Center and the Associate Vice President for Research, Innovation, and Economic Development, is responsible for all operations and administrative functions of the Sacramento State Student Research Center (SRC). T Responsibilities include but are not limited to: oversight of day-to-day operations, center budgeting; purchasing/procurement; reimbursements; meeting and event planning; employment and supervision of student assistants; and working with various Colleges and departments on campus and across other CSU campuses. A primary role is to serve as the liaison between the SRC, the public, and the campus community, and to represent the center at campus events and meetings.  Additionally, this position will play a lead role in facilitating office initiatives and activities supporting student research, scholarship and creative activity and lifting the visibility of the Student Research Center on campus.

FLSA: Non-exempt (eligible for overtime compensation under Fair Labor Standards Act). This position is benefits-eligible.

CSU Classification Salary Range: $3,288 - $6,347 per month 

Hiring Range: $3,288 - $3,747 per month

Salary Grade/Range:  1038 Non Exempt Grade 1

Recruitment TypeRegular (probationary)

Time BaseFull-Time

Pay Plan 12 months 

Work Hours: M-F 8:00 AM - 5:00 PM; other hours as required.  Partial telework schedule may be available, subject to management approval, after a training period to be determined.

Department Information 

The Student Research Center (SRC), an entity of Academic Affairs and the Offices of Research, Innovation, and Economic Development (ORIED), exists to broaden opportunities for students to collaborate with faculty on authentic research, scholarship, and creative activities. We focus on both undergraduate and graduate student research opportunities, deliver professionalization workshops, and offer opportunities for research dissemination.

Minimum Qualifications 

Entry to this classification requires general knowledge of and skill in the applicable administrative and/or program field with a foundational knowledge of public administration practices, principles, and methods.

These qualifications would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, and/or programs.

Required Qualifications 

1. Thorough mastery of English grammar, punctuation and spelling and excellent written and oral communication skills.


2. Expertise in using office software packages (e.g. Microsoft Office Suite), as well as other technology/programs (Zoom webinar and InfoReady Review), and project management tools (Smartsheet and Microsoft Project).


3. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.


4. Proven ability to troubleshoot most office administration problems independently, routinely multitask, and respond to all inquiries and requests related to the SRC.


5. Experience performing high-level analytical work (e.g analyzing/presenting complex data in a way that facilitates decision-making and making strategic recommendations) and a demonstrated ability to understand problems from a broader perspective and anticipate the impact on the SRC.


6. Experience with performing, analyzing, and leading operational and procedural problems and developing, recommending, and evaluating process improvements.


7. Experience with financial/budget systems to independently perform business math, analyze budgetary data, and make accurate projections and budget recommendations.


8. Ability to effectively write and present own reports.


9. Strong interpersonal skills with an ability to establish and maintain strong working relationships and effectively handle interpersonal interactions at all levels within the SRC and across campus.Proven ability to effectively handle highly sensitive interpersonal situations.


10. Proven ability to provide excellent customer service (e.g. to work with administrators, faculty, staff, and students), while maintaining a professional demeanor and exercising tact, diplomacy, independent thinking, and good discretionary judgement in matters of confidential nature.


11. Ability to coordinate and collaborate with a diverse population of university students, faculty, staff and administrators to achieve results, expedite projects, and increase the visibility of the SRC.

12. Experience leading event planning projects including but not limited to facilitating and leading planning meetings, overseeing travel arrangements, managing students and other event volunteers, securing venue logistics, and developing legacy plans for reoccurring events.


13. Demonstrated experience working independently with little direction in order to manage the daily operations of the SRC including oversight of many different tasks and business processes, and the development of strategic plans and annual program outcomes.


14. Strong organizational and time management skills to establish priorities and successfully meeting competing deadlines.

Conditions of Employment:
- Ability to successfully pass a background check.

Preferred Qualifications 

15. Experience working in an institution of higher education.


16. Knowledge of grant budgeting, financial reporting, and related processes and procedures regarding use of grant funds.


17. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures, including experience using Sacramento State’s CMS (Common Management System/PeopleSoft) and CFS (Common Financial System/PeopleSoft) applications.


18. Proven ability to develop, maintain, and edit campus website and SRC social media accounts.

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Cover letter and resume. Failure to upload these documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

 

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