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Administrative Support Coordinator I

Apply now Job no: 515444
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Administrative Support Coordinator I (10/12 pay plan)

Administrative Support Coordinator I 

Posting Details 

Priority Application Date (Posting will remain open until filled): Wednesday, August 17, 2022, 11:55 pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under general supervision, the Administrative Support Coordinator I serves as the assistant to the Cooper-Woodson College (CWC) Program Director and provides administrative and clerical support through successful coordination of projects, events, and activities while being cognizant of deadlines. Responsible for the day-to-day office coordination, providing lead work direction to an Administrative Support Assistant II and student assistant. The incumbent assists the Director with all aspects of budget transactions; responsible for processing financial transactions and maintaining accurate fiscal records. This position ensures that excellent customer service is provided to all students, faculty, staff, and other visitors to the Program.

FLSA: Non-Exempt

CSU Classification Salary Range: $2,730 - $4,290 per month 

Hiring Range: Anticipated hiring range is typically near the minimum of the classification range, although commensurate with candidate's education, experience, skills, and training.

Salary Grade/Range:  1

Recruitment Type: Temporary 

Time BaseFull-Time

Pay Plan:  10/12 - This position is on the 10/12 Pay Plan. The off-work month are June and July. Benefits and salary are paid over 12 months. In the initial year of starting the 10/12, depending on the timing of the hire, pay may be adjusted in the month(s) off. Pay adjustments may also impact benefits. Position may be converted to a twelve (12) month position upon availability of funds and/or business needs of the department. Months in off-work status may be modified by management at time of hire.

Work Hours: Monday - Friday 8am - 5pm

Department Information 

Cooper-Woodson College Enhancement Program is an association of faculty, staff, students, and community members who are committed to recognizing and upholding the tradition represented in Pan African cultures that are best expressed in relationships between historically Black Colleges and students. It involves adults in the community assuming responsibility for shaping and guiding a learning environment supportive of, responsive to, and nurturing of CWC students.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

1. Thorough knowledge of English grammar, punctuation and spelling.
2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages.
3. Ability to independently handle multiple work unit priorities and projects.
4. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
5. Working knowledge of fiscal policies and procedures.
6. Ability to perform business math, such as calculate ratios and percentages, track financial data, and make simple projections.
7. Ability to draft and compose correspondence and standard reports.
8. Ability to effectively handle a broad range of interpersonal contacts in a diverse environment, including those at a higher level and those sensitive in nature.
9. Ability to coordinate large events under general supervision.
10. Ability to adhere to Hornet Honor Code.

Conditions of Employment:
- Ability to pass a background check.

Preferred Qualifications 

11. Experience working in an institution of higher education.
12. Experience providing administrative/clerical support in a university environment
13. Knowledge of Sacramento State software applications such as PeopleSoft/Common Management System (CMS)
14. Knowledge of University infrastructure, policies/procedures, financial record-keeping, and payroll

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Resume and cover letter. Failure to upload required documentation may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

 

 

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