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Lead Administrative Support Coordinator (ASC II) (2 positions)

Apply now Job no: 514420
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Working Title: Lead Administrative Support Coordinator (2 positions)

Classification Title: Administrative Support Coordinator II (ASC II)

Note to Applicants: Employees hired through this recruitment may be assigned to any department within the College of Arts and Letters. Assignments will be made by management at time of hire. Current openings are in the Department of Theatre and Dance and the Department of Design. Qualified candidates identified in this search may be offered positions in other departments if and when openings become available.

Posting Details 

Priority application deadline: Sunday, July 10, 2022 at 11:55 p.m. (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator II (ASC II) serves as support for, and is supervised by, the Department Chair. The incumbent will serve as lead for administrative staff and be responsible to provide administration and support for the Department. This includes budget management, building and maintaining the department’s course schedule, faculty workload, and overseeing travel requests and reimbursements. The position is responsible for facilitating lecturer hiring, entitlement tracking, and contract generation, and maintaining personnel files.  

FLSA: Non Exempt (eligible for overtime compensation under FLSA).  These positions are benefits-eligible.

CSU Classification Salary Range: $3,440 - $5,639 per month 

Hiring Range: $3,440 - $3,989 per month

Recruitment TypeRegular (probationary)

Time BaseFull-Time

Pay Plan 12-month

Work Hours: M-F 8:00 AM - 5:00 PM 

Department Information 

The College of Arts & Letters engages faculty, staff, and students in the creation and study of what makes us human and what humans make. Our students acquire diverse, intercultural competencies and a keen awareness of the past while they pursue the promise of the future. We are a proud part of Sacramento’s growing creative economy and cultural vibrancy.

The College of Arts & Letters prepares students for success in an inclusive society by empowering them to take responsibility for their educational growth, explore their own sense of purpose, and engage communities as critical and creative thinkers; by valuing student skills and competencies to bridge the gap between college and career; and by streamlining their path toward graduation.

https://www.csus.edu/college/arts-letters/

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

  1. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
  2. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment.
  3. Experience administering, tracking and reconciling a complex budget consisting of multiple sources of revenue and expenses.
  4. Continual analysis of operations and procedures to develop recommendations for changes and updates within the department.

  5. Demonstrated ability to collect, evaluate, and interpret data to make appropriate recommendations.
  6. Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion.
  7. Strong written and oral communication skills with demonstrated ability to prepare professional materials.
  8. Demonstrated ability to anticipate, assess, and resolve standard office administration problems and respond to all inquiries and requests related to work area.
  9. Proficient use of common office equipment (i.e. fax, copier, printer, digital phones, scanner, etc.) and software including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, etc.
  10. Demonstrated ability to organize and prioritize multiple time-sensitive tasks and complete them with a high degree of accuracy while handling frequent interruptions.
  11. Continual analysis of operations and procedures to develop recommendations for changes and updates within the department.
  12. Experience in training and lead work direction of staff and working in teams.
  13. Experience maintaining sensitive and confidential information and demonstrated ability to use discretion regarding confidential matters.

Preferred Qualifications

14. Knowledge of University infrastructure, policies and procedures.

15. Experience using campus programs such as PeopleSoft CMS- Human Resources/Student Administration, CFS Finance Access, OnBase, Astra, Cognos, Concur, Finance Data Warehouse, and CHRS Recruiting.

16. Experience in academic schedule building.

17. Experience in University procurement, travel, and payroll process.

18. Experience in working with the creative community and/or scholars in the creative fields.

Required Licenses/Certifications 

n/a

Documents Needed to Apply

Resume and cover letter. Failure to upload required documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

 

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