Careers

Office Operations Coordinator

Apply now Job no: 514158
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Working Title: Office Operations Coordinator

Classification Title: Administrative Support Coordinator II

Posting Details 

Priority Application Date (Posting will remain open until filled): Thursday, May 26th @ 11:55pm PST 

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general direction of the Director, Admissions & Outreach, Office Operations Manager is responsible for assisting with daily operations and provides administrative support for the office of Admissions and Outreach. Primary responsibilities include assisting with travel arrangements and procedures for staff, managing office supply inventory, event planning, budget management and managing the Director’s calendar. Work also includes compiling data to prepare reports and managing personnel actions within the department. The incumbent must be able to work independently to ensure efficient functioning of the Admissions and Outreach office.

FLSA: Non-Exempt

CSU Classification Salary Range: $ 3,440 - $ 5,639 per month 

Hiring RangeAnticipated hiring range is near the minimum of the classification salary range, commensurate with candidate's experience, knowledge, skills, and abilities.

Salary Grade/Range:  2

Recruitment TypeRegular

Time BaseFull-Time

Pay Plan 12 months 

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m. Work hours may vary depending on operational needs.

Department Information 

Admission and Outreach sponsors and coordinates numerous recruitment activities and offers prospective and current students individual and group admission counseling and accurate, efficient document processing. For more information visit: https://www.csus.edu/apply/admissions/index.html

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

Education & Experience

1. Experience providing a broad range of customer service
2. Experience in the use of computers, common office equipment (fax, copier, printer, multi-line phone, scanner, etc.), and software systems including Microsoft Office Suite (Outlook, Word, Excel, Power Point) and internet browsers

Knowledge, Skills, & Abilities

3. Ability to use judgment, analytic ability and problem solving skills to complete assigned tasks in a timely and accurate manner amidst competing and shifting priorities
4. Ability to learn, interpret, and apply a wide range of policies and procedures related to administrative specialties
5. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
6. Ability to compile, write, and present reports related to administrative specialties
7. Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit
8. Ability to use active problem solving and effective interpersonal skills while interacting with front line contacts and other campus and community members
9. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
10. Excellent verbal and written communication skills

Preferred Qualifications 

11. Experience using campus programs such as Common Management System (CMS), SacVault, Cognos, CFS Finance Access, and Search Committee Access
12. Experience working with a financial reconciliation system
13. Experience working with diverse populations
14. Experience in an academic environment working with high school and/or college students

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Resume and cover letter. Failure to upload required documentation may lead to disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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