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Budget & Administrative Analyst (AA/S Exempt I)

Apply now Job no: 513862
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Finance/Accounting, Probationary, Full Time

Working Title: Budget and Administrative Analyst

Classification Title: Administrative Analyst/Specialist Exempt I

Posting Details 

Priority Application Deadline (Posting will remain open until filled): Wednesday, June 8, 2022 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the direction of the Associate Vice President for Budget Planning and Administration (BPA), the incumbent is responsible for supporting the daily operations of the BPA office. The incumbent will process routine transactions, including budget transfers, work in position management, labor cost distribution, release time processing, financial projections, reconciliations, and assembly of annual budget reports. The incumbent will serve as the department’s administrative support person, responsible for coordinating logistics, meeting spaces, procurement, calendaring and travel. Incumbent will also participate in system upgrades, including testing and data validation within CMS/CFS when new maintenance packs or updates are implemented.

FLSA: Exempt (not eligible for overtime compensation under FLSA)  This position is benefits-eligible.

CSU Classification Salary Range: $3,867 - $7,051 per month 

Hiring Range: $3,867 - $5,000 per month

Recruitment TypeRegular (probationary)

Time BaseFull-Time

Pay Plan 12 month

Work Hours: Monday-Friday, 8am-5pm; other hours as required. 

Department Information 

Budget Planning & Administration (BPA) provides comprehensive budget planning & administrative services including the development & facilitation of the campus’ General Operating Fund budget through collaboration with the University Budget Advisory Committee (UBAC). BPA also provides transparency of financial information through the production of the President’s Annual Report for Budget, Expenditures, and Financial Information. Responsibilities also include ensuring the compliance of campus funds, developing financial pro formas for non-state capital projects, processing campus fees (Category IV & V) for presidential review, providing information & guidance on various university funds, processing monthly labor cost distribution, managing & creating positions for university employees, & processing budget allocations & transfers.

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

  1. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
  2. Demonstrated experience using a range of organizational and time management skills to coordinate and prioritize a diverse, complex workload and to meet competing deadlines in a fast-paced environment with high attention to detail.
  3. Ability to analyze, interpret, compile, and project financial data, to interpret and apply complex policies and procedures and to produce and present complex reports.
  4. Experience with automated financial systems, complex spreadsheets, databases, and database query tools
  5. Strong analytical and problem-solving skills.
  6. Ability to communicate effectively, present reports, ideas and concepts in a written or presentation format including drafting executive reports, budget summaries and operational reports to various administrative audiences.
  7. Strong verbal and written communication skills.
  8. Excellent interpersonal and customer service skills, with the ability to consult, advise and train others
  9. Ability to coordinate and maintain cooperative working relationships with individuals at all levels within the University and external constituencies.
  10. Proficiency in standard office equipment (i.e. copier, scanner, printers) as well as Microsoft Office Suite (i.e. Excel, Outlook, Word, PowerPoint)
  11. Ability to take initiative and independently plan, organize, coordinate and perform in various situations where numerous and diverse demands are involved.
  12. Experience performing research, collecting data, analyzing, organizing and applying the data.

Conditions of employment: Ability to successfully pass a background check.

Preferred Qualifications

13. Experience within the California State University system or other higher education institution

14. Experience working with CMS/CFS (Common Management Systems, Financial Systems, HR) or other similar software enterprise systems.

15. Knowledge of web publishing (i.e. Cascade) and basic design publishing skills (i.e. Visio, Photoshop, etc.)

16. Knowledge of position management principles and practices

17. Ability to project revenues, expenditures and year-end balances.

Required Licenses/Certifications 

n/a

Documents Needed to Apply

Resume, cover letter, online application. Failure to upload required documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

 

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