Working Title: Administrative/Logistics Coordinator
Classification Title: Administrative Support Coordinator I
Priority Application Date (Posting will remain open until filled): Tuesday, May 17th @ 11:55pm PST
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
The position coordinates administrative support, events, scheduling, and logistics for the Career Center and Developing Hispanic Serving Institutions’ (DHSI) Degree with a Purpose: Integrating Career Development and Financial Wellness into the College Experience Project. Through a collaborative career development approach, the Career Center engages, educates and empowers our students and alumni to thrive and successfully contribute to the community and the economic workforce of the future. The Career Center offers proactive comprehensive career development programs, fostering partnerships with community and campus businesses to provide hands-on work experience for students and alumni. Our various services help students and alumni reach their goals, including choosing or changing a major or career path, finding and applying for internships and jobs, learning job search strategies which include interview skills, and revising resumes and cover letters. The Career Center is able to assist students in reaching both their educational and life-long career goals.
Under the general direction of the Director of the Career Center and Project Director of the Developing Hispanic Serving Institutions’ Degree with a Purpose Project, the incumbent is responsible for planning, coordinating and implementing Career Center and DHSI Project events and coordinating logistics for a wide range of administrative functions for the Career Center. The scope of work requires the incumbent to address and resolve various problems which often require the interpretation of policies and procedures and the use of ingenuity to put information together in new ways. Work also requires the Administrative/Logistics Coordinator to collaborate with staff at all levels within the organization and maintain a good working relationship with Student Affairs’ Communications, IT and Business Resources, the University Union, Space Management, Facilities Management, Center for Teaching and Learning, Dining Services, Procurement and Contracts, University Enterprises, Inc. (UEI) Sponsored Projects, and other departments on campus. The position may include lead work direction and training of others in standard office and event procedures and program information.
CSU Classification Salary Range: $ 3,276.00 - $ 5,148.00 per month
Hiring Range: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training.
Recruitment Type: Temporary (Annually Renewable)
Work Hours: Monday through Friday; 8am - 5pm. Hours may vary depending on department need.
Through a collaborative career development approach, we engage, educate and empower our students and alumni to thrive and successfully contribute to our community, economy and future workforce.
We develop employer and community partnerships to recruit, collaborate with and inform our talented students and alumni. For more information: https://www.csus.edu/student-life/career-center/
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
- Experience coordinating logistics and/or administrative support functions.
- Experience scheduling, organizing, and planning events.
- Experience providing customer service.
- Strong verbal and written communication skills. Thorough knowledge of English grammar, punctuation and spelling.
- Demonstrated project management, time management and organizational skills, with the ability to manage details of multiple priorities and complex projects and events
- Thorough knowledge of office systems and ability to use a broad range of technology, systems and packages.
- Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
- Ability to perform business math.
- Ability to draft and compose correspondence and standard reports, including reporting on event details.
- Ability to effectively handle a broad range of interpersonal contacts from diverse backgrounds, including those at a higher level and those sensitive in nature.
- Ability to organize, plan, develop, and assist in designing and distributing event marketing and promotional materials (e.g. flyers, brochures, surveys, email communications, etc.).
- Proficiency with standard office programs (e.g. Microsoft Office Suite) with the ability to perform accurate data entry using databases, and create presentations and other documents.
- Ability to use social media technology (e.g. Facebook, Twitter, LinkedIn, Instagram).
- Ability to appropriately handle confidential materials
- Ability to drive and maintenance of good driving record.
Conditions of Employment:
Ability to pass a background check
- Experience working in an institution of higher education.
- Knowledge of a career services management system, such as Symplicity or Handshake
- Knowledge of Common Management System (CMS), EAB or comparable student information system.
- Experience with events management and scheduling systems (e.g. OPUS, ASTRA).
- Knowledge of federal grant programs and regulations or of other programs with similar goals and objectives as Developing Hispanic Serving Institutions’ (DHSI) programs.
Drivers license and maintenance of good driving record.
Documents Needed to Apply
Resume and cover letter. Failure to upload required documentation may lead to disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to email@example.com
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.