Careers

Senior Administrative Coordinator (2 positions)

Apply now Job no: 513489
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Senior Administrative Coordinator

Administrative Support Coordinator II

Posting Details 

Priority Application Date (Posting will remain open until filled): Sunday, May 8, 2022, 11:55 pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Senior Administrative Coordinator provides direct administrative staff support to the CCE Associate Dean. The incumbent works as the direct assistant to the Associate Dean to include calendar scheduling, travel logistics, preparing business documents, meeting preparations, preparing and tracking procurement and expenses, and other clerical duties. The incumbent is further responsible for the coordination of events, internal and external communications, and office systems and protocols in support of the Associate Dean, and CCE programs or operations under the authority of the Associate Dean. Under general direction, the incumbent will oversee the supervising of student assistants.

The position will also work with the Special Assistant to the Dean and other Senior Administrative Coordinators to provide back-up and support across the Dean and two Associate Dean offices, to help coordinate enterprise wide projects or initiatives, and to develop standard operating procedures and resources to support office operations.

The incumbent is expected to work under pressure with frequent interruptions in a fast-paced environment while prioritizing assignments in order to meet deadlines. The incumbent must use professional decorum in working with administrators, staff, instructors, community partners, and visitors. The incumbent must possess strong customer service skills, be attentive to detail, have the ability to work across a diverse college team, and be able to adapt to different work styles and preferences. The incumbent must maintain confidentiality of information and materials received within the office.

FLSA: Non-exempt

CSU Classification Salary Range: $3,440 - $5,639 per month 

Hiring Range: $3,440 - $5,639 per month

Salary Grade/Range:  Grade II

Recruitment Type: Temporary 

Time Base: Full-Time

Pay Plan: 12 months 

Work Hours:  Monday – Friday, 8 a.m. – 5 p.m.; work hours may vary dependent on department operations

Department Information 

The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs.

For more information, visit the Sacramento State, College of Continuing Education website at https://cce.csus.edu/about-cce

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organized structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

EXPERIENCE

  1. Experience performing clerical and/or administrative support duties in a busy office environment.
  2. Experience coordinating initiatives and projects.
  3. Experience in the coordination of meetings and events.

KNOWLEDGE, SKILLS, ABILITIES

  1. Ability to be detail oriented and produce work with a high level of accuracy and professionalism.
  2. Ability to work in an ambiguous office environment and adapt to a variety of work styles in order to complete tasks.
  3. Ability to process procurement documents and reconcile expenses.
  4. Ability to provide work lead direction and training within an office setting.
  5. Excellent verbal and written communication skills and ability to prepare standard office communications.
  6. Excellent interpersonal skills with the ability to effectively communicate verbally and in writing with all levels of the organization and handle front-line contacts in a diverse environment while providing excellent customer service.
  7. Expert knowledge of office systems and ability to use a broader range of technology, systems, and packages, as well as fluency in using standard office software such as MS Word, Access, Excel, PowerPoint, Teams and Outlook.
  8. Strong organizational and time management skills
  9. Ability to maintain confidentiality and sensitive information.
  10. Ability to work independently as well as part of a team.
  11. Strong problem-solving skills and ability to resolve issues and conflicts.

OTHER

  1. Ability to travel locally and statewide (minimal), as needed, to support the essential functions of the position.

Preferred Qualifications 

  1. Experience working in continuing education and/or higher education.
  2. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures.
  3. Knowledge of and experience using system software: C2K Continuity Spectrum, Concur, EMS.
  4. Knowledge of the various departments, functions, programs and services which encompass the College of Continuing Education.

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Resume, cover letter, and three professional references. Failure to upload resume and cover letter to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

 

 

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