Associate Director of Advancement Services

Apply now Job no: 513290
Work type: Management (MPP)
Location: Sacramento
Categories: MPP, At-Will, Fundraising & Alumni Relations, Full Time

Associate Director of Advancement Services

Administrator II

Posting Details 

Priority Application Date (Posting will remain open until filled): Wednesday, May 4, 2022, 11:55 PM PST 

Hiring Preference

Not Applicable

Position Summary

Under the supervision of the Executive Director of Advancement Services, Stewardship, and Planned Giving, the Associate Director of Advancement Services will provide leadership, supervision, and operational expertise related to gift processing, donor acknowledgement and stewardship, reporting, data integrity, data analytics, data security, and other tools and processes necessary to support University Advancement’s objectives with fundraising and constituency engagement. The incumbent will enhance development operations to assure best practices and high standards of quality, efficiency, accuracy, transparency, security, and confidentiality around the handling of donor information, reporting, acknowledgments, and procedures related to all major, capital, comprehensive, and annual fundraising campaigns.

FLSA: Exempt 

CSU Classification Salary Range: $4,583 - $13,750 per month

Hiring Range: $4,583 - $9,150 per month, commensurate with candidate's education, experience, skills, and training.

Salary Grade/Range:  1

Recruitment TypeRegular (At-Will)

Time Base: Full-Time

Pay Plan: 12 months 

Work Hours: Monday - Friday, 8:00am - 5:00pm. Hours often vary depending on need. 

Department Information 

Advancement Services and Stewardship is instrumental to Sacramento State's ability to achieve its outreach, fundraising, event, and stewardship goals. We manage information to better support engagement and fundraising efforts with alumni, faculty and staff, friends, and the community. Our team manages, analyzes, and leverages the data needed to inform organizational strategy through prospect research and management. We are responsible for processing, recording, and acknowledging all philanthropic gifts and for thanking and celebrating the commitments that donors make to Sacramento State.

Minimum Qualifications 


Required Qualifications 

1. Five or more years of progressive experience in Advancement Services or database management/administration in a university or non-profit organization environment.
2. Three or more years of direct supervisory experience in Advancement Services and forward-thinking leadership skills that can balance diverse agendas and points of view in a dynamic, outcomes-based, and enterprising environment.
3. Prior experience with Ellucian Advance (Web or CRM) or other relational database software.
4. Experience with specific technologies and best practices in data integration, query design, data validation/automation, analytic functions, electronic data warehouses, and ETL (extract, transform, load).
5. Thorough knowledge of non-profit accounting procedures and financial reporting requirements, CASE Reporting Standards, applicable tax laws, and other governing policies and procedures related to the processing of a wide array of charitable gifts.
6. Knowledge of Advancement industry best practices and reporting standards; strong understanding of the business goals of University Advancement to design smart and supportable data structures for facilitating business and measuring program effectiveness.
7. Excellent research, analytical, problem-solving, and critical thinking skills that demonstrate a range of other competencies such as logic, creativity, resilience, imagination, lateral thinking, and determination; ability to compile and interpret data and prepare reports and correspondence.
8. Strong interpersonal skills; ability to build, maintain, and optimize relationships with internal partners, including cross-campus partners in Informational Resources & Technology (IRT), Financial Services, Institutional Research, and the Registrar’s and Bursar’s Offices, as well as external stakeholders, such as volunteers, donors, and software vendors.
9. Demonstrated ability to multi-task, work with a large volume of data under time constraints, prioritize simultaneous requests, and meet deadlines.
10. Ability to maintain confidentiality and to exhibit good judgment in making independent decisions consistent with the University’s mission and values.
11. Working knowledge of the fundraising process and the concept of donor relations.
12. Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion.
13. Bachelor’s degree from an accredited four-year college or university.
14. Skilled in the use of Microsoft Office software, including Excel, Word, Access, and Outlook.
- Ability to pass background check

Preferred Qualifications 

15. Experience managing third-party interfaces such as Blackbaud Fundraiser Performance Management, Blackbaud Engage, and Anthology (formerly iModules).
16. Experience building custom reports using tools such as SQL, Crystal reports, Cognos, Brio, Tableau, and other query and reporting tools.
17. Previous experience assessing, selecting, and implementing a new CRM.
18. Advancement Services management experience preparing for and supporting a comprehensive or capital campaign.

Required Licenses/Certifications 


Documents Needed to Apply

List documents needed for this position: Resume, cover letter, diversity statement. Failure to upload the required documentation will result in disqualification

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.



Advertised: Pacific Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

Applicant Login

Refine search

Work type


Northern California


Appointment Type
Bargaining Unit
Job Search Category/Discipline
Time Basis