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Administrative Support Coordinator II - Criminal Justice

Apply now Job no: 512287
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Classification Title: Administrative Support Coordinator II

Working Title: ASC II

Posting Details 

Priority Application Deadline (Posting open until filled): Wednesday, June 1, 2022 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator II (ASC II) Office Manager provides staff support for the department and works directly with the Department Chair. The position is the lead worker to two full-time staff members and one student assistant depending on funding. Special attention paid to academic program schedule building, budget oversight, the University Appointment, Retention, Tenure and Promotion (ARTP) procedure and policy enactment, administrative support to core committees, and workload report development and review in consultation with the Department Chair. The ASCII facilitates staff development, project efficiency, and timely project completion. The incumbent is expected to work under pressure with frequent interruptions while prioritizing assignments in order to meet deadlines. The incumbent is expected to deal cordially and professionally with visitors to the office from a variety of ethnic and socioeconomic backgrounds. The incumbent must maintain confidentiality of materials and information received within the office. 

FLSA: Non-Exempt (eligible for overtime compensation under the Fair Labor Standards Act). This position is benefits-eligible.

CSU Classification Salary Range: $3440 - $5639 per month 

Hiring Range: $3440 - $3989 per month

Recruitment TypeRegular (probationary)

Time BaseFull-Time

Pay Plan 12 month

Work Hours: M-F 8:00 - 5:00  Work is on-site.

Department Information 

The mission of the Division of Criminal Justice is to prepare the leaders of tomorrow's Criminal Justice community to make positive decisions.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

  1. Ability to learn applicable university infrastructure, policies, and procedures.
  2. Thorough knowledge of office methods, procedures, and practices.
  3. Fluency in using standard office software packages: email, typing, word processing and spreadsheets. Excel, Word, Access, Outlook.
  4. Ability to learn university system software (CMS, PeopleSoft: Student Administration; Class Schedule/Curriculum Management; Personnel Management/Temp Faculty Hiring; CMS Financials including but not limited to COGNOS/SacVault, Staples Orders, Procurement Card (ProCard), Procurement-all modules, Visitor Parking, ASTRA.  
  5. Strong oral and written communication skills.
  6. Ability to work in a team structure and simultaneously handle multiple tasks in a busy environment.
  7. Ability to perform a variety of tasks with a high degree of independence.
  8. Ability to apply independent judgment, discretion, and initiative to address problems and develop solutions.
  9. Ability to manage front line contacts with a variety of campus and community individuals requiring problem solving, effective interpersonal skills and strong organizational skills.
  10. High degree of motivation, ability to learn new skills, flexibility to develop along witl1 the office.
  11. Ability to independently interpret and apply a variety of policies and procedures.
  12. Ability to set priorities among numerous ongoing activities and meet external and internal deadlines.

Conditions of Employment:

Ability to pass a background check.

Preferred Qualifications

13. Knowledge of the Division of Criminal Justice or Higher Education department equivalent.

14. Experience working in an institution of higher education.

15. Knowledge of Sacramento State policies and procedures related to academic programs, faculty and staff development, retention, and promotion, facilities, and budget.

16. Possession of some college or higher education experience

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Resume, cover letter, diversity statement. (A diversity statement of up to 500 words, describing your commitment to supporting students and working with Colleagues in a diverse academic community.) Failure to upload these documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html. 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification  

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

 

 

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