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Administrative Support Coordinator, Student Orgs & Leadership

Apply now Job no: 509731
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Working Title:

Administrative Support Coordinator, Student Orgs & Leadership

Classification Title:

Administrative Support Coordinator I

Posting Details 

Priority Application Date (Posting will remain open until filled): Thursday, January 27th @ 11:59pm

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the direct supervision of the Resource Analyst the Administrative Support Coordinator is primarily responsible for providing general office, clerical, and administrative support for students, faculty, and/or staff. Assignments and projects often involve interaction and coordinating with other work groups to gather routine information and/or solve problems.

The incumbent is responsible for a full range of work activities including the processing of mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers (including students) and staff.

The incumbent works independently with general instructions to support the administrative functions of Student Organizations & Leadership and may provide coordination and/or lead work direction responsibilities.

Assignments involve the regular use of judgment and discretion and require the management of multiple work priorities.  The incumbent must interpret and apply policies and procedures and at times must address problems with practical, thorough and creative solutions.  Ingenuity may be necessary to adapt guidelines and procedures to meet new needs.

Student Organizations & Leadership (SO&L) advocates for students and contributes to learning, development, and retention by providing opportunities for involvement, leadership, and empowerment through a wide variety of organizations and programs. These experiences nurture campus pride and student success to advance an inclusive and equitable community.

The incumbent is expected to be able to work with frequent interruptions while prioritizing assignments in order to meet deadlines.  The incumbent is expected to deal cordially and professionally with visitors to the SO&L office.  The incumbent must be able to communicate information on programs and services provided by SO&L.  The incumbent must maintain confidentiality of materials and information received within the office. They assist in the management of the day-to-day assignments for student assistants.

FLSA: Non-Exempt

CSU Classification Salary Range: $ 3,064.00 - $ 5,148.00

Hiring Range:  N/A

Salary Grade/Range:  1

Recruitment Type: Regular

Time Base: Full-Time

Pay Plan:  12 Months

Work Hours: 8am-5pm Monday through Friday. Hours may vary depending on department need.

Department Information 

We know that not all learning on a university campus takes place in the classroom. Student Organizations & Leadership (SO&L) is committed to encouraging and helping students become involved in campus life through a variety of leadership programs and more than 300 clubs and organizations.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

  1. Experience to be proficient in performing most or all work assignments.
  2. General working knowledge of applicable university infrastructure, policies, and procedures.
  3. Thorough knowledge of office methods, procedures, and practices.
  4. Fluency in using standard office software packages.
  5. Thorough knowledge of English grammar, punctuation, and spelling.
  6. Ability to perform standard arithmetic functions of a transactional nature, including tracking data.
  7. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
  8. Demonstrated competence in effectively presenting standard information in writing.

Condition of Employment

Ability to pass a background check

Preferred Qualifications 

  1. Knowledge of University system software (CMS)
  2. Knowledge of student engagement platform (Presence).
  3. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
  4. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
  5. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Resume and cover letter.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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