Administrative Support Coordinator II - Music
Priority Application Deadline (Posting will remain open until filled): , 2022 at 11:55 p.m.
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Under limited supervision of School of Music Director, the Administrative Support Coordinator II assists with implementation of course schedule including gathering and preparation of materials, documents, and reports relating to program review, workloads, and class scheduling. The incumbent is responsible for the coordination and processing of staff and faculty employment contracts as well as Graduate Assistants, Teaching Assistants, Instructional Student Assistants, and Work Study Students. This position will provide support to the Director of School of Music and maintain confidential files. The incumbent is expected to work under pressure with frequent interruptions while prioritizing assignments to meet deadlines.
CSU Classification Salary Range: $3,352 - $5,639 per month
Hiring Range: $3,440 - $3,800 per month
Recruitment Type: Regular (probationary)
Work Hours: Monday-Friday, 8 a.m. - 5 p.m.
The School of Music at Sacramento State offers the rigorous study more commonly associated with prestigious conservatories, alongside an outstanding liberal arts education. We offer the Bachelor of Arts degree in Music; Bachelor of Music degrees in seven concentrations (Instrumental, Keyboard, Voice, Theory/Composition, Music Education, Jazz Studies, and Jazz Education); the Master of Music degree in conducting, composition, or performance concentrations; the Minor in Music; and the Performer’s Certificate. With all of its degree programs fully accredited by the National Association of Schools of Music, the Sacramento State School of Music has developed a regional and national reputation for the high quality of its faculty and the superior achievements of its students and performing ensembles. We have over 300 music students and nearly 60 faculty members (full-time and part-time), with a 6:1 student/faculty ratio. Each year the School of Music presents a large number of performances to the campus and the greater Sacramento area. These include concerts by the concert band, symphonic wind ensemble, orchestra, jazz ensembles, three choirs, and opera workshop. For over 40 years, the Festival of New American Music has been an important part of the music scene in the United States. Other concerts are part of the Piano Series, the New Millennium Series, and the World Music Series. Several music faculty have written textbooks; a number of them are composers with numerous performances to their credit; others perform frequently nationally and internationally.
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
1. Comprehensive and detailed knowledge of university infrastructure, policies and procedures working with multiple departments and levels.
2. Thorough mastery of English grammar, punctuation, and spelling.
3. Strong written and oral communication skills.
4. Expertise in using software packages, office technology and systems.
5. Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist.
6. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
7. Ability to complete large scale and complex projects with longer work cycles: initiation, execution, coordination, and evaluation.
8. Ability to evaluate and make independent decisions about day to day operations.
9. Experience in training and oversight of employees.
10. Continual analysis of operations and procedures to develop recommendations for changes and updates with the department, school and campus.
11. Experience using business math and making accurate projections.
12. Ability to effectively organize, multitask, communicate policies and procedures to others.
13. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations, employing negotiation and persuasion skills to achieve results and expedite projects.
14. Ability to use CMS, CFS, Cognos, and ASTRA.
15 . Experience in academic schedule building.
Documents Needed to Apply
Resume and cover letter. Failure to upload these documents to the online application may result in disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to email@example.com
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Conflict of Interest:
The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.