Administrative Support Coordinator II - Theatre and Dance
Priority Application Deadline (Posting will remain open until filled): Monday, January 10, 2022 at 11:55 p.m.
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
The Administrative Support Coordinator II (ASC II) serves as support for, and is supervised by, the Theatre & Dance Department Chair. The incumbent will serve as lead for administrative staff and be responsible to provide administration and support for the Department of Theatre & Dance. This includes budget management, building and maintaining the department’s course schedule, faculty workload, and travel requests and reimbursements. The position is responsible for facilitating lecturer hiring, entitlement tracking, contract generation, and maintaining personnel files.
CSU Classification Salary Range: $3,352 - $5,639 per month
Hiring Range: $3,440 - $3,800 per month
Recruitment Type: Regular (probationary)
Work Hours: Monday - Friday, 8:00AM - 5:00PM; work hours may vary depending on department operations
The California State University, Sacramento Department of Theatre and Dance, one of 10 departments housed in the College of Arts and Letters, provides a broad and thorough foundation of the history, theory, literature and the practice of theatre and dance to students who wish to pursue post graduate studies or join the profession. As a teaching institution, our department offers a collaborative, artistic environment that reflects a richly complex and diverse global perspective complimented by national and international faculty and staff experience. Each year we offer four to six major productions and minor productions of one-acts, originals, and other shows, all of which provide an excellent showcase for the students of Theatre and Dance at Sacramento State. Physical facilities for these productions include the University Theatre for proscenium productions, the Playwright’s Theatre for original and experimental productions, the Solano 1010 Dance space used as a black box theater for dance productions, and the Studio Theatre for student-directed productions. The Sacramento State Theatre and Dance BA’s are committed to training in studio practice, theory, performance, and all areas of technical theater including set, costume, lighting, sound, make-up, and hair design. Included in the program are Black and Chicanx/Latinx Theatre productions that make this department unique in the State University System.
The Department of Theatre and Dance, California State University, Sacramento is committed to ongoing antiracism initiatives and work around racial reckoning to decolonize pedagogies, season planning, curricula, and community engagement. Our Antiracism Action Plan (Living Document) can be found on our website: https://www.csus.edu/college/arts-letters/theatre-dance/action.html
For more information about this department: https://www.csus.edu/college/arts-letters/theatre-dance/
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
- Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
- Demonstrated history of and commitment to building and maintaining a respectful and professional work environment.
- Experience administering, tracking and reconciling a complex budget consisting of multiple sources of revenue and expenses.
- Continual analysis of operations and procedures to develop recommendations for changes and updates within the department.
- Demonstrated ability to collect, evaluate, and interpret data to make appropriate recommendations.
- Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion.
- Strong written and oral communication skills with demonstrated ability to prepare professional materials.
- Demonstrated ability to anticipate, assess, and resolve standard office administration problems and respond to all inquiries and requests related to work area.
- Proficient use of common office equipment and software (fax, copier, printer, digital phones, scanner, etc.) and various software including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat.
- Demonstrated ability to coordinate and lead administrative staff and support functions in a dynamic academic program office.
- Experience in training and oversight of employees and working in teams.
- Experience maintaining sensitive and confidential information and demonstrated ability to use discretion regarding confidential matters.
13. Knowledge of University infrastructure, policies and procedures.
14. Experience using campus programs such as PeopleSoft CMS- Human Resources/Student Administration, CFS Finance Access, OnBase, Astra, Cognos, Concur, Finance Data Warehouse, and CHRS Recruiting
15. Experience in academic schedule building.
16. Experience in university procurement, travel, and payroll process.
Documents Needed to Apply
Resume and cover letter. Failure to upload these documents to the online application may result in disqualification.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to email@example.com
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Conflict of Interest:
The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.