Operations Analyst

Apply now Job no: 509079
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary

Working Title

Operations Analyst 

Classification Title

Administrative Analyst Specialist - Exempt I

Posting Details 

Priority Application Date (Open Until Filled): Tuesday, January 4, 2021 @ 11:59pm

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

This position provides administrative support for the day-to-day and long-range operations of the Advancement Services and Stewardship and Annual Giving departments, including data reporting and analytics, data integrity, gift processing, calendaring, budget management support, prospect research, and support for donor relations and engagement. The Operations Analyst must be very organized with attention to detail and have strong interpersonal skills with an ability to work well with others and promote collaboration and communication within the division. This position reports directly to the Executive Director of Advancement Services, Stewardship, and Planned Giving.

FLSA: Exempt 

CSU Classification Salary Range: $3,897 - $7,051 per month 

Hiring Range: $3,897 - $4,500 per month

Salary Grade/Range: 2

Recruitment TypeRegular

Time BaseFull-Time

Pay Plan:  12 months 

Work Hours: Monday - Friday 8:00am - 5:00pm (other hours as required). 

Department Information 

Advancement Services and Stewardship is instrumental to Sacramento State's ability to achieve its outreach, fundraising, event, and stewardship goals. We manage information to better support engagement and fundraising efforts with alumni, faculty and staff, friends, and the community. Our team manages, analyzes, and leverages the data needed to inform organizational strategy through prospect research and management. We are responsible for processing, recording, and acknowledging all philanthropic gifts and for thanking and celebrating the commitments that donors make to Sacramento State.

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

  1. Computer proficiency with proven ability to use standard office software (e.g., Microsoft Office Suite), internet search engines, and database applications
  2. Knowledge of philanthropic principles and practices
  3. Ability to use computer applications and other tools to create reports
  4. Experience in maintaining monitoring, and tracking a department’s budget and assisting with the development of an annual budget
  5. Excellent interpersonal, presentation, and facilitation skills
  6. Effective analytical skills with the ability write concise, detailed, and accurate reports
  7. Strong verbal and written communication skills
  8. Organizational skills with the ability to multi-task and meet multiple deadlines in a fast-paced environment
  9. Ability to work independently as well as collaboratively
  10. Ability to deal with confidential matters with tact and sensitivity

Condition of Employment

Ability to pass a background check.

Preferred Qualifications

  1. Minimum of 2-4 years of experience in a similar position
  2. Knowledge of the higher education environment, particularly in the areas of advancement services and annual giving
  3. Experience in gift processing or similar field
  4. Ability to use query tools such as Brio and Cognos
  5. Experience with project management systems
  6. Experience with AdobeSign, OnBase, and/or other tools
  7. Experience in using PeopleSoft/CFS/FDW Finance and CMS Human Resource applications
  8. Event/Program administration experience
  9. Bachelor’s degree in a related field

Required Licenses/Certifications 

Valid driver's license and maintenance of safe driving record.

Documents Needed to Apply

Cover letter, resume, and diversity statement. 

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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