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HR & Administrative Analyst (AA/S Exempt I)

Apply now Job no: 507331
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Working title: HR & Administrative Analyst

Classification title: Administrative Analyst Specialist I - Exempt  (AA/S-12MO-EI)

Posting Details 

Priority Review Deadline:  Tuesday, January 4, 2022  (Posting will remain open until filled).

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Director of Administration, with lead direction from the Business Services Analyst, the HR & Administrative Analyst provides specialized administrative, consultative and analytical support to the management team of the Facilities Management Department. The incumbent advises management on procedures processes and status for recruitments, payroll and benefits, absence management and student assistant hiring. Incumbent maintains organizational chart, manages event coordination, analyzes and compiles the quarterly report, mileage or training reimbursements and CONCUR travel system. The incumbent provides any needed analytical, administrative and hospitality support to the Facilities Management department consisting of 200+ staff in different functional areas, including Associate Vice President (AVP), Directors of: Facilities Planning, Design and Construction, Facilities Operations, Facilities Plant Operations and Sustainability and Managers and staff.  This position is the Master Timekeeper, acts as a backup to other department Analysts ensuring compliance with appropriate policies and procedures in human resources, procurement, and invoice processing and is the primary liaison with the department of Workers’ Compensation and the Division of Human Resources.

FLSA:  Exempt

CSU Classification Salary Range: $3,897  - $7,051 per month 

Hiring Range: $3,897 to $4,584 per month

Salary Grade/Range:  AA/S-12MO-EI/Range 2

Recruitment TypeRegular (probationary)

Time BaseFull-Time

Pay Plan  12 months 

Work Hours:   Monday - Friday, 8:00a.m. - 5:00p.m.. Note: Covering payroll 1st week of month and limited time off to meet necessary payroll deadlines.

Department Information 

Facilities Management is the steward for the University buildings, infrastructure, grounds and landscape.  Facilities Management takes pride in being the stewards of Sacramento State's campus capital assets.

Our operations consist of highly qualified technicians, trades workers, and specialists that support the Redefine the Possible initiative. Through this initiative, we continue to refine our operational efficiency by providing industry-leading customer service and cost-effective solutions to our campus constituents while creating a welcoming and dynamic environment to work.

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods.  This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.

Required Qualifications 

Experience:

  1. Equivalent to a bachelor’s degree OR a combination of education and experience which addresses the required knowledge and abilities.
  2. Experience using a range of organizational and time management skills to coordinate and prioritize a diverse, complex workload and to meet competing deadlines in a fast-paced environment with high attention to detail.
  3. Experience performing a variety of Human Resource, administrative and analytical duties in support of a high-level management office.
  4. Experience ensuring compliance with department, University and state operations and procedures.
  5. Experience providing customer service using effective communication skills, both written and verbal.

Knowledge/Skills/Abilities:

  1. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. 
  2. Proficiency with complex enterprise systems and software, such as CSU financial system(s), CHRS/Page Up, Peoplesoft or PeopleAdmin; experience and proficiency in the use of common office equipment (e.g., copier, Scanner and printers); proficiency in a Windows Operating System environment with working knowledge of common office programs (e.g. Word, Excel, PowerPoint, Outlook calendar and e-mail, Adobe Sign).
  3. Knowledge of organizational structures and systems, and ability to understand, communicate and explain the application of complex policies and procedures related to human resources, compliance, accounting and administrative processes within these structures and systems.
  4. Excellent interpersonal skills to establish and maintain cooperative, tactful, effective and harmonious working relationships with co-workers, supervisors, University employees, and the public.
  5. Experience in scheduling and prioritizing of calendars, planning and coordinating meetings or events, appointments, travel itineraries and facilities.
  6. Self-motivated and able to work independently under general direction related to goals.
  7. Excellent organization, prioritization and multi-tasking skills to effectively work in a busy environment.
  8. Working knowledge of human resources and budget policies and procedures.
  9. Demonstrated ability to make independent decisions and exercise sound judgement showing initiative and discretion.
  10. Ability to handle all levels of interpersonal interactions (e.g. highly sensitive, confidential) with both staff and management, in a large diverse department.

Conditions of Employment:

  • Ability to successfully pass a background check.
 

Preferred Qualifications 

16. Experience implementing human resources policies and procedures at a higher education institution.

17. Experience within the CSU system.

18. Knowledge of or experience within a Facilities Management department.

19. Knowledge of procurement, hospitality, benefits and payroll processes.

20. Knowledge of basic design and desktop publishing skills and proficiency in the use of graphics software, such as Visio, and Adobe Photoshop.

21. Bachelor degree in Human Resource management, Business Administration or similar field.

 

Required Licenses/Certifications 

Valid driver's license and maintenance of safe driving record required.

Documents Needed to Apply

Resume, brief cover letter. Failure to upload these documents in the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:
The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

 

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