Clinic Administrative Coordinator

Apply now Job no: 507197
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

*7/21/22 - We are still accepting applications for this job posting. Previous applicants in this recruitment need not re-apply.*

Working Title: Clinic Administrative Coordinator

Classification Title: Administrative Support Coordinator II 

Posting Details 

Priority Application Date: Sunday, January 2nd @ 11:59pm (Posting will remain open until filled)

Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Clinic Administrative Coordinator works independently under general direction and reports directly to the Clinic Director. This position is responsible for leading and coordinating class and group client assignments, arranging contacts with the community and clients seeking services in the CCDS office. The incumbent provides primary administrative support to the CCDS Clinic Director, faculty and staff regarding a wide range of operations. Works independently to perform a variety of complex and confidential administrative tasks requiring a high level of initiative, judgment, and discretion; accountable for end results and work performed by others (e.g. 1-2 student assistants).
Tasks include coordination of a wide range of programs, projects, and operations which require extensive contact with students, faculty, administrators and staff in School Psychology, Counseling, and Language and Literacy. Responsible for monitoring clients in the CCDS waiting room and providing emergency response as needed. The ASC II makes independent decisions on the coordination, prioritization and monitoring of projects through the review process to completion; monitor and maintain the clinic budget, order materials, handle center phone calls, schedule client appointments and conduct intakes, track client fees, maintain center fiscal and confidential records, provide lead work direction, client loads, and provide other clerical duties as assigned

FLSA: Non-Exempt

CSU Classification Salary Range: $3,352 - $5,639 per month 

Hiring Range: $3,352 - $3,900 per month

Salary Grade/Range:  2

Recruitment Type: Regular

Time Base: Full-Time

Pay Plan:  12 months 

Work Hours: Monday-Friday, 8am-5pm. Hours may vary depending on department needs.

Department Information 

The Center for Counseling and Diagnostic Services has been in operation since 1968. The center provides the broader Sacramento region affordable counseling and educational testing.

Services are offered during the academic year: September through December and February through May. If we cannot accommodate specific client needs, referrals to other services can be provided. The center is accessible to individuals with disabilities and there are several bus lines that service the campus.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

1.Proficiency in written and oral communications, including English grammar, punctuation and spelling.
2.Expertise in using office software packages, technology and systems.
3.Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
4.Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
5.Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions In other areas.
6.Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
7.Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
8.Ability to effectively write and present own reports.
9.Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; ability to maintain confidentiality.
10.Ability to use negotiation and persuasion skills to achieve results and expedite projects.
11.Strong organizational skills
Condition of Employment
-Ability to successfully pass a background check

Preferred Qualifications 

12.Experience working in an institution of higher education.
13.Knowledge of Common Management System (CMS)/PeopleSoft human resources and financial modules
14.Education, experience and/or training relevant to a counseling and/or psychological services setting, including a basic understanding of emergency response procedures.
15.Working knowledge and/or training in Family Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIP AA) compliance

Required Licenses/Certifications 


Documents Needed to Apply


Cover Letter

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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